Administrative Specialist I

The UF Health Cancer Institute is the 72nd NCI designated cancer center and the only one at a public university in the State of Florida. As a matrix cancer center, we span all of the University of Florida's 16 colleges, pulling together a world-class, multi-disciplinary membership of over 350 faculty and 150 staff to address the challenges of the cancer burden faced by the population we serve as we work together to find a cure.

As an Administrative Specialist I at the UF Health Cancer Institute (UFHCI), you will be responsible for providing administrative, financial, and operational support to the Office of Community Outreach & Engagement (COE) and UFHCI administrative leadership. Strong organizational skills, professionalism, and the ability to support multiple senior leaders in a highly visible, fast-paced environment are necessary for success in this role.

In your new role you will be responsible for the following:

• Providing executive-level administrative support, including calendar management, travel coordination, correspondence, and meeting preparation for assigned leadership.
• Coordinating meetings, events, and communications, including logistics, agendas, minutes, materials, and follow-up actions.
• Managing purchasing, travel authorizations, reimbursements, vendor coordination, and financial documentation in compliance with UF policies.
• Supporting event planning and execution, including outreach, training, and educational events in collaboration with UFHCI teams.
• Serving as a key liaison between UFHCI leadership, internal departments, external partners, and UF administrative offices.

This position is ideal for candidates with experience providing level administrative support in a complex academic, healthcare, or research environment, including strong coordination of financial, travel, and event logistics. A complete job description will be provided to candidates selected for interview.

$23.00 - $28.00 hourly

If TEAMS) This is a TEAMS position, and is eligible for a suite of excellent benefits, retirement options, and paid leave.

About the City of Gainesville

Home to the University of Florida, one of the nation's top public universities, Gainesville offers vibrant academic and healthcare communities alongside an affordable cost of living, no state income tax, and mild winters. Enjoy the outdoors with over 30 miles of bike trails, freshwater springs, and numerous water activities, plus easy access to beaches and world-class theme parks.

Gainesville combines historic charm with modern amenities, including a great school system, a lively downtown, and farmers' markets and craft breweries. Discover professional growth and quality of life in Gainesville—where community, innovation, and work-life balance meet!

For more information, check out: The Guide to Greater Gainesville and Explore Gainesville in 60 seconds.

Knowledge/Experience:

• 3 or more years of administrative support experience in a complex professional office environment.
• Experience planning and executing complex meetings, events, and programs with vendor coordination and budgeting.
• Experience with travel coordination, purchasing, meeting planning, and financial documentation processes.

Skills/Abilities:

• Administrative support skills including calendar management, travel coordination, purchasing, and financial processing.
• Strong written and verbal communication skills, including professional correspondence and reporting.
• Strong customer service, communication, and interpersonal skills with ability to interact across all levels of the organization.
• Proficiency with Microsoft Office Suite.

Knowledge/Experience:

• Bachelor’s degree in business administration, public administration, or related field.
• Experience supporting executive-level leadership in an academic medical center, higher education, or research environment.

Qualities:

• Strong organizational skills with ability to manage multiple priorities in a fast-paced environment.
• High level of professionalism, discretion, and sound judgment in handling confidential information.
• Collaborative, resourceful, and proactive approach to supporting leadership and improving workflows.

Skills/Abilities:

• Coordination of meetings, events, and communications including logistics, agendas, and documentation.
• Ability to coordinate complex administrative workflows across multiple stakeholders.

The University of Florida is a member of the State University System of Florida and an Equal Opportunity Employer. All qualified applicants will receive consideration for employment based on merit.

Applicants must upload a copy of the following documents to be considered for this position:

• Cover Letter or Letter of Interest
• Curriculum Vitae or Resume
• List of Three Professional References

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. More information and resources regarding the hiring process, including veteran’s preference, can be found here.

This is not a remote work position, and is located on the University of Florida's Main Campus in Gainesville, FL.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.