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Administrative Specialist III
What We Offer:
Join a team that values compassion, excellence, and purpose-driven work!
We are seeking someone who takes pride in being a true administrative professional — someone who is proactive, dependable, polished, and passionate about supporting meaningful work.
At Novant Health, we believe remarkable patient care begins with remarkable people. Our Administrative Specialists are trusted professionals who keep our teams organized, efficient, and empowered to deliver the highest quality care. If you are a detail-oriented administrative professional who thrives in a fast-paced environment and enjoys supporting leaders and teams, we invite you to bring your expertise to our mission of improving the health of our communities.
Why Join Novant Health?
Skills & Competencies:
Location: Winston Salem, NC – Forsyth Medical Center
Department: Laboratory Administration
Employment Type: Full‑Time | Shift: Mon - Fri. 8am - 4:30pm
Employment Type: Full‑Time | Shift: Mon - Fri. 8am - 4:30pm
Join a team that values compassion, excellence, and purpose-driven work!
We are seeking someone who takes pride in being a true administrative professional — someone who is proactive, dependable, polished, and passionate about supporting meaningful work.
At Novant Health, we believe remarkable patient care begins with remarkable people. Our Administrative Specialists are trusted professionals who keep our teams organized, efficient, and empowered to deliver the highest quality care. If you are a detail-oriented administrative professional who thrives in a fast-paced environment and enjoys supporting leaders and teams, we invite you to bring your expertise to our mission of improving the health of our communities.
Why Join Novant Health?
- People First Culture – We foster belonging, respect, and collaboration
- Meaningful Work – Your expertise directly supports patient-centered care.
- Professional Growth – Opportunities for advancement and skill development.
- Team Support – Work alongside passionate professionals dedicated to excellence.
- Work That Matters – Be part of an organization recognized for quality and innovation.
Position Summary
The Administrative Specialist III serves as a trusted partner to leadership and operational teams, ensuring efficient coordination of administrative functions. This professional demonstrates sound judgment, exceptional organizational skills, and the ability to manage multiple priorities while maintaining confidentiality and professionalism.
This role requires a true administrative professional who anticipates needs, communicates effectively, and supports operational success through strong attention to detail and proactive problem-solving.
Skills & Competencies:
- Experience supporting leaders, teams, or complex departments
- Healthcare and EPIC experience is a plus
- Advanced organizational and time management skills
- Professional written and verbal communication
- Strong attention to detail and accuracy
- Ability to prioritize and manage multiple deadlines
- High level of discretion and confidentiality
- Proficiency with Microsoft Office Suite (Outlook, Excel, PowerPoint, Word, etc.)
- Ability to work independently and collaboratively
- Strong problem-solving and critical thinking skills
- Commitment to service excellence and team success
- Education: High School Diploma or GED, required. 4 Year / Bachelors Degree, preferred.
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Education: High School Diploma or GED, required. 4 Year / Bachelors Degree, preferred.
- Experience: Three years of progressive experience, required.
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Additional Skills Required:
- Communication: Creates an environment that supports and respects diversity to promote creative problem solving. Communicates the value of activities within the organization and community to gain cooperation and collaborative partnership.
- Customer Service: Holds staff accountable for customer service standards and ensures service recovery when needed. Ensures staff responds to customers in a timely manner.
- Inclusion & Belonging: Fosters a work environment of inclusion and belonging.
- Digital Fluency: Proficiency with Microsoft Office 365, specifically Excel, Word, Teams, and PowerPoint.
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Additional Skills Preferred:
- Entrepreneurial spirit and innovative drive for reaching the next great idea and exceeding goals.
- Intellectual depth, moral integrity, personal vision, creativity, leadership skills, fortitude, sincerity, and diplomacy.
- Ability to work independently and as a team player who will productively engage with others at varying levels of seniority within and outside of Novant Health.
Key Responsibilities
- Provide high-level administrative support to leadership and department teams
- Manage calendars, schedule meetings, and coordinate logistics across multiple stakeholders
- Prepare professional correspondence, reports, presentations, and meeting materials
- Maintain organized records, databases, and documentation in accordance with policies
- Coordinate projects, track deadlines, and follow up on action items
- Serve as a liaison between departments, leaders, and external partners
- Support onboarding processes, training coordination, and departmental initiatives
- Assist with budget tracking, purchasing, expense reports, and vendor communication
- Maintain strict confidentiality and professionalism when handling sensitive information
- Identify opportunities to improve administrative processes and efficiency
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