Administrative Specialist (Part-Time| Human Resources)

Job Responsibilities

Trident Technical College’s Human Resources Department is seeking two part-time Administrative Specialists. The primary responsibilities include but not limited to:

Job Duties

• Scan, upload, and organize employee documents into the correct electronic or paper files.
• Properly label and file records in alphabetical or numerical order.
• Maintain accuracy of employee files by ensuring all required documents are present.
• Retrieve and distribute files as requested by supervisors or staff.
• Perform routine audits of files to ensure accuracy and completeness.
• Follow confidentiality and record-keeping policies.
• Lift, move, and organize boxes or file folders as needed.
• Other administrative support duties as needed.

Minimum and Additional Requirements

These part-time positions require a high school diploma and related administrative experience. The hourly rate for these positions is $20 per hour.

Preferred Qualifications

Ideal candidates will possess strong office skills, including the ability to operate a scanner, copier, and manage filing systems.

Preferred qualifications include:

• Experience with electronic filing systems.
• Familiarity with various record formats, such as film, hardcopy, digital, and electronic media.
• Demonstrated ability to handle highly confidential data with discretion.
• Knowledge of Ellucian’s Colleague product (a plus).

• Basic Literacy: Ability to read and understand file labels, names, and instructions.
• Alphabetical & Numerical Order: Strong organizational skills to file and retrieve correctly.
• Attention to Detail: Accuracy in scanning, naming, and storing documents.
• Computer Skills: Ability to use scanners, document management systems, and basic office software.
• Physical Ability: Standing, bending, lifting boxes/folders as required.
• Time Management: Work efficiently to keep files updated and complete tasks on schedule.
• Confidentiality: Handle sensitive employee information responsibly.

Additional Comments

Applicants MUST complete the online SC State Jobs Employment Application. To fully evaluate qualifications, some positions may require submission of unofficial transcripts with the application. Only complete applications are considered. For assistance, contact TTC Human Resources at 843.574.6201.

Faculty positions require the submission of related unofficial transcripts with the application and may include any required certifications. Upon hire, official transcripts/certifications are required. International transcripts must be evaluated through the World Education Services (WES). Official transcripts are required upon offer of employment.

Staff positions where a degree may be substituted for the related work experience must submit unofficial transcripts related to the position with the application and/or certifications. Upon hire, official transcripts/certifications are required. International transcripts must be evaluated through the World Education Services (WES). Official transcripts are required upon offer of employment.

Unofficial transcripts may be uploaded to the application, mailed to TTC Human Resources, PO Box 118067 Charleston, SC 29423), or faxed to 843.574.6682 or emailed in PDF format to Employment@tridenttech.eduby the deadline date and time.

Employment applicants may be subject to a background check. Failure to consent to a background check will remove your application from further consideration. Background checks are conducted in compliance with the Fair Credit Reporting Act (FCRA).

Trident Technical College is an equal opportunity institution and does not discriminate in the admission or employment on the basis of race, gender, color, national or ethnic origin, age, religion, disability, marital status, veteran status, sexual orientation, gender identity, or pregnancy.