Administrative Specialist Senior

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11/29/2025 (7:00 PM EST)

25-06987

Administrative Specialist Senior

Salary

$3,273.74 - $4,419.56 Monthly

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Hiring Agency

Education & Labor Cabinet | Office of the Secretary

Location

500 Mero St 3rd Floor
Frankfort, KY 40601 USA

Description

The Education and Labor Cabinet’s mission is to educate, prepare, and train Kentucky's current and future workforces. Our goal is to create and make continuous improvements to an education and workforce system that prepares Kentuckians for the 21st century workforce, while also helping businesses find the skilled workers they need to compete and create jobs in the Commonwealth.

Take advantage of this opportunity to join our team and make a difference in Kentucky! We are seeking a reliable, self-motivated individual to serve in a full-time role for the employers and employees across the Commonwealth.

This position is based in Franklin County, in the Office of Legal Services, working in the Workplace Standards Legal Division as Administrative Specialist Senior.

Job duties include:

• Provides administrative support to staff attorneys by monitoring and organizing incoming mail and other various pleadings.
• Maintains legal files, organizing and closing files as required.
• Manages e-file documents and logs documents into daily mail log and electronic database.
• Schedules Prehearing Conferences.
• Coordinates and maintains docket by reviewing new cases for litigation.
• Reviews cases for accuracy and clarity before submission.
• Works with assigned attorney on the preparation and organization of litigation files.
• Organizes and prepares case information with supporting documentation and provides assistance to attorney(s) as needed.
• Monitors the open records request (ORR) inbox and serves as backup to the paralegal consultant on all ORR matters, including gathering and redacting responsive documents and preparing draft responses for attorneys.
• Orders office supplies.
• Acts as back up to the other Administrative Specialist Senior.
• Completes check processing when necessary.
• Responsible for communicating with the general public, answering inquiries, and making referrals as necessary.
• Corresponds to communications via phone or email as it relates to new or ongoing cases, and reports information to staff attorneys as necessary.

Preferred knowledge, skills, and abilities for the selected candidate:

• Excellent communication, problem-solving, and analytical skills.
• Day to day computer skills.
• Ability to work within a team, as well as independently.
• Excel experience (pivot tables, creating formulas, and charts).
• Excellent interpersonal skills.
• Strong organizational skills.
• Attention to detail.
• Committed to meeting deadlines.
• Ability to adapt to changing work volume and priorities.

If you are interested in a challenging yet rewarding opportunity to make a positive difference in our Cabinet, we would love to review your application for the Administrative Specialist Senior position within in the Workplace Standards Legal Division.

This position will have access to confidential and sensitive information. The successful candidate will be required to ensure the safeguarding and security of all confidential and sensitive information and will be required to complete trainings, sign acknowledgements, follow all policies and adhere to all statutes and requirements pertaining to the safeguarding and security of confidential and sensitive information while employed and after employment ends.

The Education and Labor Cabinet (ELC) participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. ELC will only use E-Verify once you have accepted a job offer and completed the Form I-9.

For more information on E-Verify, or if you believe that ELC has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 999-897-7781 or https://www.e-verify.gov/.

Minimum Requirements

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Jason Hernandez at Jason.Hernandez@ky.gov.

An Equal Opportunity Employer M/F/D