Find The RightJob.
Administrative Specialist - SOM Pathology
Description
Become part of an inclusive organization with over 40,000 teammates, whose mission is to improve the health and well-being of the unique communities we serve.
The Department of Pathology and Laboratory Medicine is seeking an Administrative Specialist to serve as a key member of the Chair’s Office administrative team. This position plays a critical role in supporting the daily operations of the Chair’s Office and ensuring an efficient and welcoming environment for department members and visitors.
The Administrative Specialist will interact with a wide range of stakeholders, including clinical and research faculty, graduate students, clinical trainees, research staff, and administrative colleagues. A strong commitment to customer service and the ability to effective communication is essential.
Primary responsibilities include providing high-quality customer service to department members and visitors, coordinating meetings and events, hosting visitors and planning itineraries, and managing front office operations. This role also oversees administrative functions such as maintaining the primary conference room calendar, coordinating office events, ordering office supplies, distributing mail.
In addition, the Administrative Specialist will manage incoming calls, greet walk-in visitors, and direct inquiries appropriately. The position requires flexibility and a team-oriented approach, including cross-training to support other administrative staff during periods of absence.
This role will also work with the Director of Business Operations on special projects and will take on additional responsibilities within the department and Chair’s Office as needs evolve.
Summary:
Performs duties of an Administrative Associate but with some authority to step outside confines of established procedures. They are also considered the subject matter authority in the administrative area for the department/clinic.
Responsibilities:
1. Assisting in developing budgets, monitoring expenditures, and reconciling financial statements. Investigating discrepancies and processing corrective actions.
2. Coordinating and completing special projects independently or in cooperation with other groups as assigned.
3. Determines administrative needs and making arrangements for conferences, meetings, seminars or other related activities.
4. Extracting and compiling data from written sources, individuals, and/or databases and providing interpretation.
5. Managing departmental information systems.
6. Preparing complex databases, reports, charts, graphs, spreadsheets at designated intervals as requested. Composing formal correspondence and documents for internal or external circulation.
7. Serving as point person for all complex customer service and administrative issues. Interpreting and communicating policies/procedures to other parties based on knowledge of the organization and departmental guidelines. Routinely providing guidance and direction to lower-level staff. Assists with screening applications and conducting initial interviews of entry-level staff as needed. Investigate patient and provider complaints and provide reports with root causes and service recovery.
Other Information
Education Requirements:
- High School diploma or GED
- No licensure or certification required.
- Two (2) years of clerical or administrative experience
- If Bachelor's degree, no years of clerical or administrative experience
- If Associate's degree, one (1) year of clerical or administrative experience
- Customer Focus: makes the customer and their needs their top priority and goes the extra mile to satisfy their customers. Demonstrates the ability to resolve customer problems. Technical expertise: understands the technical aspects of one’s job. Effectively uses Microsoft office products in order to produce reports and documents. Demonstrates the ability to learn and master the scheduling system as appropriate Coachability: Receptive to feedback, willing to learn and embraces continuous improvement Accountability: Manages performance to meet expected results. Works to meet the internal/external customer requirements. Fiscal responsibility: Understands the insurance process and seeks to make the best decision/referral in the interest of the customer. Understands the relationship of the budget and resources to the strategic plan. Coaching: Shares information, advice and suggestions to help others to be more successful. Provides appropriate support and acts as a resource depending on the situation and capabilities of the employee. Conflict Resolution: Uses appropriate interpersonal styles and methods to reduce tension or conflict between two or more people. Finds agreement on issues and follows through on implementation Solving Problems: Uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.
Job Details
Legal Employer: STATE
Entity: UNC Faculty Physicians
Organization Unit: SOM Pathology
Work Type: Full Time
Standard Hours Per Week: 40.00
Salary Range: $18.84 - $26.77 per hour (Hiring Range)
Pay offers are determined by experience and internal equity
Work Assignment Type: Onsite
Work Schedule: Day Job
Location of Job: US:NC:Chapel Hill
Exempt From Overtime: Exempt: No
This is a State position employed by UNC Health Care System with UNC Health benefits. If, however, you are presently an employee of another North Carolina agency and currently participate in TSERS or the ORP, you will be eligible to continue participating in those plans at UNC Health.
Qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, status as a protected veteran or political affiliation.
UNC Health makes reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as applicants and employees with disabilities. All interested applicants are invited to apply for career opportunities. Please email applicant.accommodations@unchealth.unc.edu if you need a reasonable accommodation to search and/or to apply for a career opportunity.
Similar jobs
No similar jobs found
© 2026 Qureos. All rights reserved.