Administrative Supervisor

Key Responsibilities:

• Oversee daily administrative operations, including security, cleaning, buffet services, pest control, and landscaping.
• Manage all government-related processes such as operating licenses, utility services (electricity, water, telephones), insurance office matters, industrial security, and advertising permits.
• Supervise all branch-related company vehicle operations, including employee transportation, chassis transfers, maintenance, traffic license renewals, and general licensing procedures.
• Administer staff attendance, leave requests, business trips, overtime, penalties, and permissions using the attendance system.
• Conduct internal administrative investigations in compliance with labor law regulations and report findings to management.
• Oversee contract renewals for vendors, service providers, and leased premises, ensuring optimal pricing and service quality.
• Manage and monitor periodic maintenance work, including building maintenance, air conditioning, occupational safety, industrial security, and staff training for civil protection and workplace safety.
• Coordinate with medical entities, including company doctors, hospitals, pharmacies, and laboratories, to ensure seamless healthcare services for employees.
• Organize semi-annual random drug testing for drivers to ensure compliance with safety regulations.
• Process and submit all invoices and contracts on the SAP system, including purchase requisitions (P.R.), purchase orders (P.O.), entry sheets, and material goods receipt (MIGO).

Required Qualifications & Competencies:

Education & Experience:

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 5 years of experience in administration, facility management, or a similar role.
• Strong knowledge of governmental regulations, licensing procedures, and labor law compliance.
• Experience working with SAP or other enterprise resource planning (ERP) systems is preferred.

Skills & Competencies:

• Strong leadership and team management skills.
• Excellent problem-solving and decision-making abilities.
• Strong negotiation skills to manage vendor contracts and service agreements.
• Ability to effectively coordinate with multiple departments and external entities.
• High attention to detail with strong organizational and time management skills.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Strong communication and interpersonal skills, with the ability to handle sensitive situations professionally.

Reporting Line:

• Reports to: Senior Procurement & Administration Manager