Administrative Supervisor

Job Responsibilities

1. Logistics & Asset Management

• Dormitory Management: Oversee daily operations, coordination, and maintenance of employee housing.
• Fleet Management: Responsible for the centralized scheduling, arrangement, and management of company vehicles; serve as the primary point of contact for vehicle-related services.
• Office Administration: Manage the procurement and distribution of office supplies; maintain the office environment to ensure efficient daily operations.

2. General Administration & External Liaison

• Documentation: Draft, revise, organize, and archive various documents in both English and Chinese; ensure strict confidentiality of sensitive materials.
• External Liaison: Coordinate with external entities including shopping malls, government departments, and other authorities to handle administrative procedures.

3. Reception & Event Coordination

• Guest Relations: Manage front desk reception and provide professional hospitality for important clients and visitors.
• Meeting Coordination: Organize internal and external meetings and corporate events; responsible for taking meeting minutes and tracking follow-up actions.

4. Contracts, Assets & License Management

• Lease Management: Maintain the lease contract ledger, monitor expiry dates, and conduct preliminary reviews of rental agreements.
• Asset Auditing: Conduct regular inventory counts and liquidation of fixed assets and procured materials.
• Corporate Compliance: Manage the renewal of trade licenses and various business certificates for the head office and branches; oversee the safekeeping and use of corporate seals.

Requirements

• Language Skills: Proficiency in English (written and spoken) is mandatory; must be able to handle English documentation and external communication independently.
• Experience: Proven experience in administration, general logistics management, or clerical roles is preferred. Proficiency in MS Office (Word, Excel, PowerPoint).
• Competencies: Proactive work attitude with a high sense of responsibility and attention to detail. Excellent communication, coordination, and multitasking skills with the ability to work under pressure.
• Career Commitment: A strong desire for long-term career development in Dubai with a stable professional plan.

Pay: AED7,500.00 - AED12,000.00 per month

Language:

• Mandarin (Required)

Work Location: In person