Administrative Support Assistant - 4FAC009

Job Summary - Why you’ll love this position

We respect and embrace the experiences, knowledge, and contributions of our team members. We strive for a culture of belonging and balance by upholding our values: Stewardship, Integrity, Collaboration, Respect and Innovation. We are passionate about Missouri, our role to preserve, protect, and enhance our environment, and we are committed to serving its citizens. We believe our mission and vision serves a greater purpose and will be felt for generations to come.

Please note: The salary range listed in this job description is a base salary. Applicants eligible for years-of-service adjustments or shift differentials may exceed salary range listed above.

This position will be located at the Lewis and Clark State Office Building, 1101 Riverside Drive, Jefferson City, Missouri 65101.

Responsibilities - What you’ll do

• Perform administrative support tasks including: answer and direct phone calls; proof, edit and finalize documents; organize and schedule meetings and appointments; route daily mail; scan and file documents; archive projects in the department’s archive system (known as SMART), post office equipment/supplies to MOREuse, process Sunshine Requests, and other duties as assigned.
• Enter and process financial documents into the State’s Financial Accounting system (SAMII), which includes the following: payment reimbursements (Receiver (RC), Quick Vendor Invoice (VIQ), and Vendor Payment Voucher (P1)); encumbrances; Automatic Clearing House payments; Electronic Funds Transfers; and Cash Receipts
• Enter and process FAC’s funding applications, which includes the Clean Water and Drinking Water State Revolving Fund, Engineering Report Grants, and other funding applications the program provides.
• Enter construction and operating permit applications into Missouri Clean Water Information System database; prepare permits for public notice; and finalize permits with supporting documentation for mailing.
• Serve as backup to the Administrative Unit Chief and provide general clerical support for over 30 staff members.

Qualifications - All you need for success

To be successful in this position, a candidate will need the following skills:

• Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
• Adaptability: Adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment
• Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, consider the audience and nature of the information; listens to others, attends to nonverbal cues, and responds appropriately.
• Problem Solving: Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations.

Equivalent to those typically gained by:

• 1-3 years of relevant experience (Substitutions may be allowed.)

Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

Job Details - More reasons to love this position

Benefits & Work-life Balance

Our benefits package and flexible 40-hour work week promotes the mental and physical health of you and your family as you work towards achieving your professional goals. Benefits include paid vacation and sick leave, paid life insurance, medical, dental, vision and prescription insurance. Learn more here.

How we invest in you:

• Exceptional professional development: mentoring from experienced professionals, cross-media training, career advancement opportunities, paid trainings and continuing education tuition assistance.
• Support for professional registrations when required, through paid study materials, fees, study time, test time, exam fees and licensure renewal fees.

Contact Details - If you have questions or require any accommodations to participate in the application or interview process please contact:

Cari Schulte at 573-526-7558, or cari.schulte@dnr.mo.gov

OR

Sally Namassy, Recruiter at dnr.recruiter@dnr.mo.gov

The State of Missouri is an equal opportunity employer and is committed to developing and maintaining a talented workforce.