Administrative Support III - Water Recovery Division

Description

The Administrative Support III is responsible for a wide variety of semi-complex to some complex clerical/administrative and staff support work in the Water Recovery Division of Utilities.

This role has a moderate level of responsibility and works with the supervisor and other members of the team to create goals for the team. They maintain a safe and welcoming environment for all members of the community and while performing their duties, complies with and enforces safety policies and the department’s Code of Conduct procedures.

Total Compensation Package:

Essential Required Tasks/Examples of Duties

• Performs semi-complex to some complex receptionist/clerical/administrative tasks that may include providing customer assistance and information, data entry, cashiering, bookkeeping
• Answers incoming phone calls, screen inquiries, route calls or visitors to appropriate departments, and manage customer appointments and meeting schedules.
• Arranges appointments, assists in scheduling meetings, greets visitors, receives and responds to correspondence, and handles incoming and outgoing mail in an organized manner.
• Performs administrative support tasks including typing, filing (physical and electronic), copying, and preparing reports and presentation materials.
• Maintains filing and record systems, assists in tracking inventory, activity reports, receipts, memberships, and customer accounts, among other records.
• Operates multi-line phones, printers, copiers, and basic computer applications (word processing, spreadsheets) to support daily office operations.
• Prepares purchase orders and processes invoices as assigned.
• Compile special periodic reports, presentations, and compose non-routine correspondence
• Conduct periodic studies, analyses, and research on a wide variety of topics.
• Typically involves some project work
• May be required to work overtime

Minimum Qualifications

Education

• High school graduate or GED equivalent - required.

Experience

• 4 years of administrative support experience in an office setting - required.

Years of related experience may be substituted for required education, however education cannot be substituted for the necessary work experience. Candidates must meet the minimum required years of work experience.

NECESSARY SPECIAL REQUIREMENTS (in addition to above requirements):

Working Conditions

• Work may be scheduled Monday through Friday, and may include some holiday, weekend, and evening hours.

• Regular, predictable attendance required
• Work is performed at City/County work locations and may have the ability to perform some duties remotely in accordance with Broomfield's remote work policy and approval by the supervisor
• While performing the duties of this job, the employee is regularly required to sit, lift objects and reach with hands and arms.
• The employee must be able to move around the department in order to perform routine tasks: helping customers and attending meetings.
• Physical demands are light and employees must sometimes push and lift items up to 10 lbs. to maintain safety and remove obstructions for community accessibility.
• Employees perform basic tasks and routine work on computers and other electronic devices with software designated to complete work
• In-person customer/client/team meetings required.

All communication via your application will come from info@governmentjobs.com.
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Broomfield is an Equal Opportunity Employer. For additional information click here.