Administrative Support IV - Financial/Business Services - CORRECTIONS

Department: Corrections

Job ID: 12859

Pay: $19.73 per hour

Work Schedule: Monday - Friday 8:00 AM - 5:00 PM. May be eligible for flex schedule.

Sedgwick County offers a comprehensive benefits package for full-time employees that includes health coverages, paid leave, regular compensation reviews, retirement plans, and professional development opportunities. For more detailed information, please visit our benefits page at SCBenefits.

Administrative tasks

• Department shopper responsible for utilizing county approved purchasing systems to order goods and services in a timely manner for all DOC facilities and programs
• Review and verify invoice accuracy; complete goods receipt transactions; and submit invoices for payment while ensuring all required approvals are obtained in compliance with established policies. Ensure appropriate funding source and expenditure code is utilized prior to order placement
• Track and coordinate with Sedgwick County Finance to rectify payment discrepancies
• Reconcile department assigned purchasing cards, ensuring accuracy of all transactions and completion of required logs and receipt documentation prior to submitting to Sedgwick County Finance
• Research orders to find more cost-effective items
• Serves as the primary point of contact for obtaining quotes and vendor options
• Reconcile and enter weekly deposits from all DOC programs and facilities.
• Reconcile staff mileage and obtain necessary approvals.
• Coordinates registrations, scheduling, procurement and travel reservations for DOC staff.

Data and records maintenance

• Create/maintain spreadsheets for tracking all purchases and invoices
• Develop and maintain documentation, processes and procedures for all duties.

Customer service

• Provide professional and responsive customer service to internal and external stakeholders through effective verbal and written communication.
• Answers and routes incoming phone calls
• Receives, sorts, stamps, and distributes departmental mail/goods.
• Provides constructive feedback and recommendations for improvements.

Minimum Qualifications: High school diploma or equivalent. Certified transcript(s) required to verify education credits. One year of experience in responsible financial administrative support work. Must be 21 years of age. Per Sedgwick County, this is a driving level position that requires a valid driver’s license without restrictions and current proof of automobile insurance. Personal vehicle for use when county vehicle is not available (mileage reimbursement is provided by County). Pass legal background check, Child and Adult Abuse & Neglect Central Registry checks, KCJIS Security Policy (fingerprint) check, and pre-employment screens. Must also meet the required conditions contained in KSA 65-516 and KAR 28-4-356.

Preferred Qualifications: Two years of administrative experience in financial accounting.

Applicants have rights under Federal Employment Laws.

Nearest Major Market: Wichita
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