Administrative Support Specialist

We are seeking a highly organized, detail-oriented Support Specialist to join our rapidly growing company. The ideal candidate is proactive, responsive, and capable of managing multiple priorities in a fast-paced environment. This individual will work both independently and collaboratively to support administrative operations across multiple branches.

We are looking for a quick learner who exercises sound judgment, handles confidential information with discretion, and communicates clearly and professionally across all channels.

Key Responsibilities

• Collaborate with the administrative team to ensure efficient operations across all branches
• Organize and track business activities, deadlines, and project timelines
• Perform administrative duties including filing, typing, copying, scanning, binding, and mailing
• Maintain accurate records and perform data entry with a high level of attention to detail
• Manage calendars, schedule meetings, and provide general administrative support
• Communicate professionally via phone, email, and digital platforms
• Support team initiatives and contribute to overall operational success

Qualifications

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel required)
• Strong organizational skills with the ability to prioritize and multitask effectively
• Excellent written and verbal communication skills
• Professional phone etiquette and customer service skills
• Experience with data entry and document management
• Ability to handle confidential information with discretion
• Bilingual candidates are a plus

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Ability to Commute:

• Jacksonville, FL 32256 (Required)

Work Location: In person