Administrative Support Specialist II / 61012025

Job Responsibilities

Do you have a passion to provide meaningful work in the community? Would you like to be part of an organization whose central mission is helping to protect, stabilize and strengthen the lives of children, families, and vulnerable adults? Then the South Carolina Department of Social Services has the right job opportunity for you.

Job Duties:

• The Administrative Support Specialist II process all payments for the statewide federal and state adoption subsidy programs and accurately maintains the data systems for all of the agency's adoption subsidy programs.

• Coordinate with regional adoption offices, physical and mental health care providers, adoptive families and the Division of Finance to process payments for the State Medical Subsidy program. Maintain the SQL data system to ensure accurate payments and to prevent over-payments.

• Process all payment requests for the Nonrecurring Cost Federal Adoption Subsidy program for public and private adoptions and maintains the SQL record of payments. Contact attorney's offices for proper billing and verification of Tax ID numbers. Scans and uploads to SharePoint.

• Process all payment requests for the Nonrecurring Cost Federal Adoption Subsidy program for public and private adoptions and maintains the SQL record of payments. Contact attorney's offices for proper billing and verification of Tax ID numbers. Scans and uploads to SharePoint.

• Under state guidelines and regulations complete extensive criminal background checks on the system database for all potential applicants for the Certified Investigator Program.

• Coordinate and provide technical support for the Certified Investigator Program on sending required state documents and policy procedure information to all applicants. Assist with maintaining and completing all sealed certificates for the Certified Investigator Program.

• Manage payment correction requests, repayments and missing payments from adoptive families, medical providers and attorneys of any over-payments and account credits in conjunction with the agency's Finance Division.

• Generate and mail proof of Adoption Subsidy payment letter as requested by adoptive families. Provide administrative support for the Adoption Program Coordinator, adoption consultant and the Adoption Supervisor.

• Ensure that Personal Identifying Information (PII) is properly used, accessed, gathered, shared and disposed. Protect the agency networks and applications by safeguarding systems, equipment and data.

• Perform other related duties as required.

Minimum and Additional Requirements

A High School Diploma and related clerical experience.

An Associate Degree or higher may be substituted for all or part of the work requirements.

Additional Comments

This application for employment with the SC Department of Social Services must be completed in its entirety. A resume may be included; but shall not be substituted in lieu of the completion of this application in part or in whole. "See Resume" is not acceptable information for the completion of any part of the requirements of this application. If such is submitted, this employment application will be considered incomplete and may not be forwarded as eligible for consideration to hiring managers.

Must possess a valid driver's license and have access to and be able to operate a motor vehicle. Individuals must comply with necessary field work assignments.

If you certify, by completion and submission of this application, that you possess educational credentials that qualify you for the available DSS positions, you will be required to provide a certified official transcript, if you are selected for job offer.

The South Carolina Department of Social Services offers an exceptional benefits package that includes:

• Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• State Retirement Plan and Deferred Compensation Programs

DIVISION: Child Welfare Services / Richland County