Administrative Technician

The Office of the Commonwealth’s Attorney is responsible for prosecuting violations of the criminal laws of Virginia in the City of Virginia Beach. We are seeking a detail-oriented and motivated Administrative Technician to join our team. This role provides vital administrative and technical support to ensure the smooth operation of personnel, budgetary, and office functions within our office.

Responsibilities may include:

• Preparing, revising, and posting job requisitions.

• Supporting the recruitment process, including completing candidate matrices, organizing interviews and panels, conducting reference checks, and monitoring applicants through the pre-employment process using Taleo Recruit.

• Coordinating onboarding and orientation for new hires.

• Assisting with the preparation and monitoring of the annual budget, including advising management of projected overages/shortages and recommending corrective actions.

• Coordinating procurement and purchasing activities in compliance with City policies to ensure office needs are met.

• Serving as liaison with the City and office staff regarding payroll functions in VBTime.

• Processing personnel, time, and leave actions in the City’s enterprise software system (i.e. InSite and Taleo).

• Processing military leave requests in accordance with City and federal guidelines.

• Providing information to employees regarding worker’s compensation.

• Providing information and processing Family and Medical Leave Act (FMLA) cases.

• Processing requests such as reclassifications, above-minimum hires, and job audits.

• Maintaining accurate employee, recruiting, and training files (digital and physical files).

• Establishing and maintaining databases or spreadsheets; generating reports to support management decision-making.

Preferences for this position include:

• Previous administrative support experience in a government, legal, or criminal justice environment

• Prior professional experience in the criminal justice field

• Demonstrated experience in budget tracking

• Professional experience with payroll processing

• Specialized experience with procurement/purchasing

• Professional experience in hiring and interviewing

• Ability to generate clear, concise reports to support management decisions.

• Data Entry Experience

Why Work with Us?

The Commonwealth’s Attorney’s Office offers a unique opportunity to serve your community while enjoying a fulfilling and rewarding career. With competitive pay, outstanding benefits, and a commitment to work-life balance, this is a great place to grow professionally and personally.

At the Commonwealth's Attorney's Office, we are dedicated to fostering a supportive, balanced, and rewarding work environment for our employees. As part of our commitment to your success and well-being, we offer a wide range of incentives and benefits designed to help you thrive both professionally and personally.

Incentives and Benefits:

• Teleworking: Ability to work from home on a periodic basis depending on your job responsibilities.
• Generous Paid Time Off: With 15 paid holidays each year, we ensure you have ample time to recharge and spend with loved ones.
• Comprehensive Health Benefits: Your health is our priority. Our benefits package includes access to medical, dental, and vision insurance to keep you and your family healthy.
• Life Insurance Coverage: Feel secure knowing you are covered with life insurance as part of our commitment to your long-term well-being.
• Robust Retirement Benefits: We want you to have peace of mind for the future. Take advantage of our competitive retirement plan options, including a pension program, to help you plan for a comfortable retirement.
• Public Service Student Loan Forgiveness Programs: We understand the burden of student loans. Since we are public service, many employees have the potential for public service student loan forgiveness programs to ease your financial journey.
• Tuition Reimbursement: Whether you're pursuing a degree or continuing education, tuition reimbursement program through the City is a possibility.
• Collaborative and Inclusive Work Environment: Work alongside passionate professionals in a positive and inclusive environment that values teamwork, integrity, and service to the community.

This position is an at-will position serving at the pleasure of the Commonwealth’s Attorney. The Commonwealth’s Attorney’s Office is an Equal Opportunity Employer. For additional information and to apply for this position please visit virginiabeach.gov.