Administrative Technician - Records Room

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• Virginia Retirement System (VRS)
• Language Incentive
• Referral Bonus
• Tuition Assistance Program

Description

The City of Richmond Department of Social Services is seeking a highly qualified candidate to fill the position of Administrative Technician in the Records Unit of the Administration and Finance Division. The incumbent is responsible for managing a variety of clerical and administrative tasks related to departmental records in support of the daily operations of the Division.

Duties include but are not limited to

• Maintaining current filing system
• Setting up and organizes files
• Sorting, classifying, and filing materials
• Purging obsolete material
• Retrieving and returning material requested from files
• Retrieving and forwarding case file folders
• Providing office support services to assigned area
• Receiving and managing departmental telephone calls and visitors
• Furnishing general information to callers and internal customers, assisting visitors with the preparation of information and/or forms, if needed
• Taking and relaying messages
• Receiving, opening, logging, sorting, time-stamping, and distributing mail
• Preparing materials for mailing
• Providing assistance to other Department of Social Services employees and supervisors
• Typing correspondence and proofreading documents
• Accessing Virginia Department of Social Services automated systems to obtain information
• Receiving appropriate completed forms and checks for accuracy
• Performing other related duties as required

Qualifications, Special Certifications and Licenses

KNOWLEDGE, SKILLS, AND ABILITIES:
Considerable knowledge in English language and grammar; Standard office equipment such as multi-line phones, computers, copiers, fax machines, scanning machines, etc.; Software such as Microsoft Office Suite (Word, Excel, Outlook, etc.); and administrative and clerical procedures such as word processing, managing files and records, and designing forms.

Demonstrated skills in entering data accurately; maintaining confidentiality; thinking critically to solve problems; and data entry.

Demonstrated ability in following established procedures; attention to detail; working independently with little supervision; time management and organization; and use of sound judgment and decision making.

MINIMUM TRAINING AND EXPERIENCE:

• High School Diploma or GED
• Two years of related clerical or office support experience
• An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum qualifications of the classification

• None

Equal Employment Opportunity Statement

The City of Richmond provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

The City of Richmond is committed to the full inclusion of all qualified individuals. As part of this commitment, the City of Richmond will ensure that persons with disabilities are provided with reasonable accommodations. If you require reasonable accommodations under the Americans with Disabilities Act (ADA) to participate in the job application and/or the interview process, please contact Jessica McKenzie, Human Resources Manager by email at Jessica.McKenzie@RVA.GOV.

This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training.

The City of Richmond Values Veterans. We are an official V3 Certified Company.

The City of Richmond is a proud partner with the US Army Partnership for Your Success PaYS Program.

With over 4,000 employees, the City of Richmond is an "Employer of Choice" among cities throughout the nation. The City strives to hire and retain employees who bring dedication and talent to the workforce. Offering a competitive, cost effective, and quality benefits package is one element of an "Employer of Choice".

The City offers a full range of benefit programs from initial hire through retirement. Please visit our Web site for details.