Administrative Trainee

Job Summary

The Administrative Trainee at Novotel Dubai Al Barsha provides support to various departments by handling administrative tasks, coordinating schedules, managing documents, and assisting with daily office operations. Responsibilities include data entry, organizing files, preparing reports, and supporting team members with clerical duties. The role offers hands-on experience in hotel administration, enhancing organizational and communication skills while gaining exposure to hospitality industry operations. Ideal for individuals seeking practical training in a dynamic work environment.

Job Description

• Manage sensitive information with discretion and integrity.
• Acting as the first point of contact for the Executive Office.
• General Manager’s calendar management
• Preparing reports, presentations, Memos, SOPs, Complimentary Vouchers and any official documents
• Managing correspondence, including negative reviews directed to the GM
• Preparing and processing GM’s monthly expenses, travel expenses, insurance reimbursement claims, GM’s Travel arrangements
• Reviewing and proofreading contracts, capex files and any other documents for accuracy before the General Manager review
• Keeping all ExComs/ departments on task to meet deadlines
• Preparing the monthly business review presentation and minute taking
• Monitor project timelines and deliverables, ensuring deadlines are met.
• Maintain organized filing systems, both physical and digital.
• Prepare reports for the GM.
• Managing stationery inventory (Future log)

Qualifications

• Bachelor’s degree in Hospitality Management, Business Administration, or a related field preferred.
• Previous experience as a personal assistant or in an administrative role, preferably within the hotel or hospitality industry.
• Experience in supporting senior management is an advantage.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) .
• Ability to multitask and prioritize tasks effectively.
• Strong attention to detail.
• Problem-solving and critical thinking skills.
• High level of integrity and confidentiality.
• Adaptability to changing environments and priorities.