Administrative/HR Associate

We are a growing business-to-business wholesale/distribution company looking for a reliable, organized Office Administrator / HR Associate to support day-to-day administrative and basic HR functions. This is our first in-house office role, so this position will play a key part in helping build simple systems, keeping things organized, and supporting our team as we grow.

The ideal candidate is detail-oriented, trustworthy, proactive, and comfortable wearing multiple hats in a small business environment.

Responsibilities:

Administrative & Office Support

• Manage calendars, schedule meetings, and take meeting notes
• Book travel and accommodations for team members
• Manage basic correspondence (email, mail, packages)
• Organize digital and physical files
• Assist with general office organization and supplies
• Handle basic monthly payments like rent and utilities
• Deposit checks using a check scanner and assist with basic bookkeeping tasks
• Support the owner/leadership with ad-hoc administrative tasks

HR & People Support (Basic Level)

• Assist with hiring processes (posting jobs, scheduling interviews, coordinating onboarding)
• Maintain employee records and basic HR documentation
• Support new hire onboarding (paperwork, setting up accounts, etc.)
• Help track time-off requests and employee information

General Support

• Help improve simple office systems and workflows as the business grows
• Be a go-to support person for the team on administrative needs
• Handle confidential information with professionalism and discretion

Qualifications

• 1+ years of experience in an administrative, office assistant, or HR support role (small business experience is a plus)
• Strong organizational and time management skills
• Comfortable juggling multiple responsibilities
• Tech-savvy with basic office tools
• Excellent written and verbal communication
• High level of trustworthiness and discretion

Nice to Have (Not Required)

• Experience with HR or hiring processes
• Experience with bookkeeping, check scanners, or basic accounting tasks
• Small business or startup experience

Why This Role is Unique

• Be the first office hire and help shape internal systems
• Direct exposure to business operations and leadership
• Opportunity to grow the role as the company grows

Pay: From $17.00 per hour

Expected hours: 40.0 per week

Education:

• High school or equivalent (Required)

Experience:

• Administrative: 1 year (Required)

Work Location: In person