Administrator

Job Purpose:

The Administrator role exists to provide comprehensive and efficient administrative, scheduling, and documentation support to the AVP - FnB Production, ensuring smooth operations and enabling the AVP - FnB Production to focus on strategic leadership.

Key Result Areas

1. Maintain a streamlined and professional office environment to ensure smooth workflow and a positive first impression by stakeholders and customers.
2. Perform core clerical duties to support efficient office operations, including typing, scanning, photocopying, maintaining filing systems, and facilitating document distribution.
3. Assist Executive Secretary to manage the AVP - FnB Production's schedule and travel arrangements to minimize conflicts and ensure timely execution.
4. Maintain efficient document management and communication to deliver accurate and timely information within the Office.
5. Monitor and maintain office supplies, printed materials, physical or digital documents and other equipment to ensure availability and smooth functionality of the office.
6. Greet visitors and manage phone calls in a professional and courteous manner, directing inquiries appropriately.
7. Support data-driven decision making for the AVP - FnB Production by assisting with gathering and analysing information for reports from various stakeholders.
8. Maintain the confidentiality of all sensitive information handled within the Office by adhering to data security protocols and demonstrating professional conduct.

Knowledge, Skills & Minimum Experience:

Education Qualification:

1. Higher Diploma in Business Administration or Commerce (must have)
2. Bachelor’s degree (preferred)

Work Experience:

Years of Experience: Minimum 3 years of experience in relevant field preferably within the hospitality/airline industry

Skills:

1. Excellent organizational skills with the ability to prioritize and multi-task.
2. Strong written and verbal communication for clear and professional interactions.
3. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
4. Meticulous attention to detail for accurate execution of administrative tasks.