Administrator

Job Summary
We are seeking a dynamic and highly organized Administrator to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and exceptional support across departments. Your energetic approach and attention to detail will help foster an efficient, welcoming environment for staff, clients, and visitors alike. The ideal candidate is proactive, tech-savvy, and possesses excellent communication skills, ready to handle diverse administrative tasks with enthusiasm and professionalism.

Responsibilities

• Manage front desk operations, greeting visitors and directing calls with courteous phone etiquette.
• Operate multi-line phone systems efficiently, ensuring prompt responses and clear communication.
• Maintain accurate data entry using tools like QuickBooks, Microsoft Office, and Google Workspace for invoicing, record-keeping, and reporting.
• Oversee office management duties including filing, proofreading documents, organizing files, and maintaining supplies.
• Provide exceptional customer service by supporting clients and team members with inquiries and administrative needs.
• Schedule appointments, manage calendars, and coordinate meetings using calendar management tools.
• Assist with bookkeeping tasks such as invoicing, expense tracking, and basic financial record maintenance.
• Support medical or dental reception duties if applicable, including patient check-in and appointment scheduling.
• Handle clerical responsibilities such as typing correspondence, preparing reports, and managing data entry tasks efficiently.
• Ensure a tidy and organized office environment to promote productivity and professionalism.

Experience

• Proven office experience or administrative background demonstrating strong organizational skills.
• Familiarity with office management software including Microsoft Office Suite (Word, Excel), Google Workspace (Docs, Sheets), and QuickBooks.
• Experience in customer service roles requiring excellent phone etiquette and interpersonal skills.
• Prior clerical experience involving data entry, filing systems, proofreading documents, and calendar management.
• Bilingual abilities are a plus to effectively communicate with diverse clients and team members.
• Knowledge of medical or dental receptionist duties is advantageous but not mandatory.
• Strong computer literacy with the ability to adapt quickly to new software tools.
• Demonstrated time management skills to prioritize tasks efficiently in a fast-paced environment. Join us in creating an energetic workplace where your organizational talents make a real difference! We value proactive individuals who thrive on supporting teams through effective office management and exceptional customer support. This paid position offers an exciting opportunity to develop your skills while contributing to a vibrant organization committed to excellence!

Pay: $20.99 - $28.89 per hour

Benefits:

• 401(k)

Work Location: Hybrid remote in Orlando, FL 32801