Administrator

Administrator | Dubai, UAE

Are you a highly organized professional with strong reporting, analytical, and coordination skills? Do you enjoy working with data, dashboards, and operational reporting while supporting large-scale construction projects?

We are looking for an Administrator to support our Post-Contract Technical, Procurement Department by managing reporting systems, dashboards, procurement trackers, and operational coordination activities across multiple live projects.

Who We are?

ALEC Holdings, part of ICD, is a leading GCC construction company known for delivering complex, high-profile projects. With 20+ years of experience, ALEC builds across sectors including airports, hospitality, retail, and high-rises.

In the UAE, ALEC has delivered many of the nation’s most iconic developments, operating as a fully integrated contractor through specialist business units that provide end-to-end construction solutions.

ALEMCO provides integrated MEP and facilities services that power some of the region’s most ambitious developments. From electrical systems to long-term maintenance, we focus on technical reliability and sustainable performance - supported by an inclusive and skilled team with a passion for engineering excellence.

Why Join Us?

This is an exciting opportunity to join a newly established and growing department where you will play a key role in developing reporting structures, enhancing visibility across projects, and supporting management decision making.

At ALEC, we believe in empowering our people, encouraging innovation, and providing opportunities for long-term professional growth.

About Your Team

Reporting directly to the Head of Post-Contract Technical Procurement and Head of Engineering, you will work closely with Engineering team.

You will support departmental operations through accurate reporting, data management, coordination activities, and governance initiatives that contribute to the success of major MEP projects.

Your Role

As an Administrator, you will support the operational, reporting, and administrative functions of the Post-Contract Technical Procurement Department.

You will be responsible for maintaining dashboards, trackers, and reporting tools while ensuring management has accurate and timely visibility of procurement and project-related information.

Responsibilities

• Maintain and update departmental dashboards, trackers, logs, and reporting systems.
• Prepare weekly and monthly management reports, presentations, and departmental updates.
• Ensure accuracy, consistency, and integrity of procurement and operational data.
• Monitor procurement status information and maintain visibility across live projects.
• Coordinate reporting requirements across Procurement, Engineering, Commercial, QA/QC, and Management teams.
• Support governance initiatives by maintaining structured reporting and documentation systems.
• Assist in the development and implementation of reporting tools and digital platforms.
• Track departmental KPIs and provide insights on trends, performance, and operational activities.
• Coordinate meetings, action trackers, and follow-up activities.
• Support process improvement initiatives through data analysis and reporting enhancements.
• Ensure information is maintained in a structured and accessible format for management review.

Essential

• Advanced Microsoft Excel skills, including formulas, data analysis, reporting structures, and tracker management.
• Strong reporting and dashboard management capability.
• Excellent organizational and time-management skills.
• Strong analytical mindset with high attention to detail.
• Effective communication and stakeholder coordination skills.
• Ability to manage multiple priorities in a fast-paced environment.

Desirable

• Experience with Power BI, Aconex, or similar reporting/document management systems.
• Exposure to procurement, project controls, engineering coordination, or operational support functions.
• Experience supporting multiple stakeholders across departments.
• Middle East construction industry experience.

Qualifications & Experience

• Bachelor's Degree or Diploma in Business Administration, Engineering, Project Management, Data Analytics, or a related field.
• Minimum 3–5 years of experience in administration, reporting, project coordination, data management, or operational support roles.
• Experience within construction, engineering, procurement, or project environments is preferred.
• Demonstrated experience maintaining dashboards, trackers, and management reporting systems.

What We Offer

• The chance to contribute to some of the UAE’s most iconic projects
• A collaborative, supportive environment that values efficiency and excellence
• Opportunities for professional growth and career progression

Ready to elevate your career? Join ALEC and play a key role in delivering iconic projects while growing in a dynamic and supportive team environment. We’re excited to hear from you!

Apply today and be part of something excellent!

Please note: we encourage you to apply as soon as possible, as this advert may close once we’ve found the right candidate. Although we can’t respond to every application, we thank you for taking the time to apply and for consider ing a future with us.