Administrator Assistant (Estimation)

Job Purpose :

To facilitate smooth and timely processing of subcontractor payments & provide all the necessary admin support to the commercial department.

Essential Roles and Responsibilities :

• Provide all necessary admin support to the commercial department like printing, drafting/processing letters, faxing, filing etc
• Coordinate / arrange to collect payments from the client, circulate a copy to the management, update payment tracker, and forward it to accounts
• Receive all sub-contractor payment certificates from projects/sites, update payment tracker and forward to Commercial Manager for review/approval, on approval update status in the tracker and forward it to finance for payment
• Coordinate with finance and facilitate smooth and timely processing of sub-contractor payments and also address all sub-contractor queries on outstanding payments
• Ensure security cheque/bank guarantee is received as per the agreed payment terms, before releasing any advance payment
• Prepare and submit weekly (sub-contractor) payment status report highlighting all pending payments
• Update ATS website on receiving instruction from the management on any addition/ changes like new projects, completion of projects etc

Skills and Experience :

• Around 2-3 years of experience, preferably in construction / interior fit out industry.
• Graduate in any discipline