Administrator (Client Side – Factory Construction)

Job Information

• Date Opened 05/06/2026
• Job Type Full time
• Work Experience Minimum 3–5 years of experience in construction project administration
• Job Opening Status Open
• Industry Energy and Utilities
• City Duqm
• State/Province AI Wusta
• Country Sultanate of Oman
• Zip/Postal Code 0000

The Project Administrator will support the client-side project management team in the successful execution of a factory construction project in Duqm. The role involves coordinating administrative processes, managing documentation, supporting communication between stakeholders, and ensuring compliance with project procedures and timelines.

Key Responsibilities

• Provide administrative support to the client’s project management team
  
• Manage and maintain all project documentation (correspondence, reports, drawings, contracts, etc.)
  
• Ensure proper document control procedures are followed
  
• Coordinate communication between contractors, consultants, and the client team
  
• Track incoming and outgoing documents, including RFIs, submittals, and approvals
  
• Assist in preparing reports, meeting minutes, and presentations
  
• Organize and schedule meetings, including logistics and follow-ups
  
• Monitor project progress updates and maintain records
  
• Support procurement and contract administration processes
  
• Ensure compliance with company policies and project requirements
  
Maintain filing systems (digital and hard copy) in an organized manner

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Requirements

Qualifications & Experience

• Bachelor’s degree in Business Administration, Engineering, or related field
  
• Minimum 3–5 years of experience in construction project administration (preferably in the Middle East)
  
• Experience working on large-scale industrial or factory construction projects is an advantage
  
• Strong knowledge of document control systems and procedures
  
• Proficiency in Microsoft Office (Excel, Word, PowerPoint)
  
• Familiarity with project management tools/software is a plus
  
• Excellent communication and organizational skills
  
• Ability to work in a fast-paced, multicultural environment
  
Fluent in English (spoken and written); additional languages are an advantage

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Preferred Skills

• Knowledge of construction contracts (FIDIC is a plus)
  
• Strong attention to detail and problem-solving skills
  
• Ability to manage multiple tasks and deadlines efficiently