Administrator - Emirati Preferred

Location: Abu Dhabi

Industry: EPC, Oil & Gas, Energy

Role Overview

You’ll run the front desk and keep the office operations tight. Chinese EPC contractors expect speed, accuracy, and discipline. This is not a soft admin role. It’s a coordination position supporting engineering, project, HR, and procurement teams.

Key Responsibilities

• Manage front desk. greet visitors. handle calls professionally.
• Coordinate meeting schedules, conference rooms, and internal calendars.
• Prepare and format documents, letters, memos, and reports in line with company templates.
• Handle courier services, incoming–outgoing mail, and document tracking.
• Support visa processing, onboarding paperwork, and HR admin when required.
• Maintain office supplies, inventory, and vendor coordination.
• Assist Project and Engineering teams with filing, documentation, and follow-ups.
• Translate simple English–Mandarin communication if capable.
• Support QHSE documentation for audits and compliance checks.
• Maintain clean, organised, professional office reception and admin area.

Requirements

• Proven admin or receptionist experience in EPC, construction, or engineering firms.
• Strong communication skills and professional etiquette.
• Mandarin proficiency is a major advantage but not mandatory.
• Competent with MS Office (Word, Excel, PowerPoint).
• Ability to work under Chinese-style fast-paced, disciplined work culture.
• Strong organisational skills and attention to detail.