Administrator- Operations / Executive Coordinator

Job Summary

We are seeking a highly organized Administrator to support the Operational Excellence function by coordinating with multiple departments and assisting senior leadership with operational reporting, documentation, and administrative support.

Key Responsibilities:

• Provide executive coordination and calendar management support for senior leadership.
• Prepare meeting minutes, action trackers, and follow-up logs.
• Consolidate operational data and prepare reports using Microsoft Excel (pivot tables, trackers, dashboards).
• Compile and analyze operational data from multiple departments.
• Prepare structured reports, summaries, and operational dashboards.
• Coordinate with Operations, Finance, HR, Procurement, and IT teams.
• Track project deliverables, deadlines, and escalate pending actions when required.
• Maintain document control including SOPs, policies, and improvement initiatives .
• Support preparation of presentations and executive reports (PowerPoint) .
• Assist in maintaining operational records within ERP or CAFM systems .
• Draft professional emails and internal communications.
• Ensure high standards of organization, confidentiality, and task prioritization.

Qualifications:

• Bachelor’s degree in Business Administration, Management, or related field .
• 3–5 years of administrative or operations support experience , preferably in a corporate environment.
• Experience supporting senior management or operational teams is preferred.

Key Skills:

• Strong Microsoft Excel and reporting skills
• Excellent organizational and coordination abilities
• Professional written and verbal communication
• Ability to manage multiple tasks and deadlines
• Experience with ERP or CAFM systems is an advantage