Administrator / Receptionist (Female)

Job Summary

The Administrator / Receptionist is responsible for providing front-desk support, maintaining a professional office environment, and delivering high-quality administrative assistance to employees and visitors. This role will handle daily office operations, manage communication channels, coordinate meetings, and ensure the smooth functioning of administrative tasks. The ideal candidate is organized, customer-focused, and able to multitask in a fast-paced environment.

Key ResponsibilitiesReception & Front Desk Management

• Greet and welcome visitors in a professional and courteous manner.
• Answer, screen, and forward phone calls; respond to emails and messages promptly.
• Maintain a tidy and organized reception area, ensuring a positive first impression.
• Manage visitor logs, ID verification, and visitor access procedures.

Administrative Support

• Provide general administrative and clerical support to the office.
• Prepare correspondence, memos, reports, and other documents as required.
• Coordinate appointments, meetings, and conference room bookings.
• Manage incoming and outgoing mail, courier services, and office deliveries.
• Maintain office supplies, equipment, and inventory records.

Office Coordination

• Assist with onboarding new employees by preparing desk setups, issuing access cards, and sharing office guidelines.
• Support HR and Admin functions in filing, documentation, and record management.
• Coordinate with maintenance and facility teams to resolve office issues quickly.
• Assist in organizing company events, meetings, or staff activities as needed.

Customer Service & Communication

• Act as a point of contact for internal and external inquiries.
• Uphold a high standard of customer service in all interactions.
• Ensure communication flows smoothly between departments and stakeholders.

Qualifications & Requirements

• Must be locally available in Qatar.
• Bachelor’s degree or diploma in Business Administration or related field (preferred).
• Minimum 2–4 years of experience in reception, administration, or customer service roles.
• Excellent communication skills in English; Arabic is an advantage.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Professional appearance, positive attitude, and strong interpersonal skills.
• Ability to multitask, prioritize workload, and work with minimal supervision.

Key Competencies

• Professional communication
• Customer service excellence
• Time management
• Problem-solving
• Confidentiality and discretion
• Teamwork and collaboration

Job Type: Full-time

Pay: QAR2,500.00 - QAR3,600.00 per month