Administrator Secretary

Administrator Duties and Responsibilities

· Coordinate office activities and operations to secure efficiency and compliance to company policies.

· Manage agendas/travel arrangements/appointments etc. for the upper management.

· Manage phone calls and correspondence (e-mail, letters, packages etc.)

· Create and update records and databases with personnel, financial and other data.

· Track stocks of office supplies and place orders when necessary

· Submit timely reports and prepare presentations/proposals as assigned.

· Assist colleagues whenever necessary.

· Organize and schedule meetings and appointments.

· Produce and distribute correspondence memos, letters, faxes, and forms.

· Assist in the preparation of regularly scheduled reports.

· Develop and maintain a filing system.

· Submit and reconcile expense reports.

· Provide general support to visitors.

· Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.

· Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

· Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

· Contribute to team effort by accomplishing related results as needed.

· Carry out administrative duties such as filing, typing, copying, binding, scanning etc.

· Organize travel arrangements for senior managers.

· Book conference calls, rooms, taxis, couriers, hotels etc.

· Maintain computer and manual filing systems.

· Handle sensitive information in a confidential manner.

· Take accurate minutes of meetings.

· Coordinate office procedures

· Reply to email, telephone, or face to face enquiries.

Job Types: Full-time, Permanent

Pay: From QAR4,000.00 per month

Experience:

• Administrator Secretary: 3 years (Preferred)

Application Deadline: 30/09/2025