Administrator/Receptionist

Job Description – Administrator & Receptionist

Company: Eastern Sands Real Estate, Abu Dhabi

Position Overview

Eastern Sands Real Estate is seeking a professional Administrator & Receptionist with proven experience in the Abu Dhabi real estate industry. The candidate must be fluent in Arabic and English, highly organized, and capable of managing front desk operations while supporting administrative and real estate teams. Familiarity with tenancy contracts, Tawtheeq procedures, and client servicing in Abu Dhabi is required.

Key ResponsibilitiesReception & Client Handling

• Welcome and assist clients, visitors, and partners in a professional, bilingual manner (Arabic & English).
• Handle incoming calls, WhatsApp, and email inquiries, ensuring smooth communication.
• Schedule property viewings, client meetings, and follow up with tenants and buyers.
• Maintain a professional and welcoming reception area.

Administration & Office Management

• Maintain company records, contracts, and organized filing systems.
• Prepare and manage correspondence, letters, and documents in both Arabic and English.
• Coordinate with PRO for government tasks (visas, trade license, Tawtheeq, etc.).
• Support HR tasks such as attendance, leave tracking, and employee files.
• Handle meeting schedules, travel bookings, and general office administration.

Real Estate Support

• Assist leasing and sales teams with documentation and client follow-ups.
• Maintain tenant files, lease agreements, renewals, and client databases.
• Process Tawtheeq registrations and tenancy-related formalities.
• Follow up with clients regarding renewals, documentation, and service requests.

Key Skills & Competencies

• Strong knowledge of Abu Dhabi real estate procedures, tenancy laws, and Tawtheeq.
• Excellent communication and interpersonal skills in Arabic and English (spoken & written).
• Proficiency in MS Office (Word, Excel, Outlook); CRM knowledge is a plus.
• Well-presented, organized, and able to multitask in a fast-paced environment.

Qualifications & Experience

• Bachelor’s degree or diploma in Business Administration or related field.
• Minimum 1–3 years of experience as an Administrator/Receptionist in the Abu Dhabi real estate sector.
• Fluency in Arabic and English is mandatory.

Reporting To

• General Manager / CEO

Job Type: Full-time