Adminstration AM/DM

Bhuj, India

Responsibilities

Administrative Operations & Office Management

Oversee daily administrative functions including facility management, logistics, and office services to ensure seamless site operations.
Manage office infrastructure, including upkeep of pantry, cafeteria, horticulture, pest control, and general cleanliness.
Supervise office modifications, new setups, and renovations as per business requirements.
Ensure availability and optimal functioning of digital tools and platforms supporting administrative tasks.

Vendor & Resource Management

Coordinate with vendors and service providers to ensure timely, cost-effective, and quality delivery of goods and services.
Handle certification and processing of vendor invoices in compliance with internal standards.
Monitor inventory of office supplies and manage procurement within budgetary constraints.
Oversee guest house operations and ensure high standards of hospitality.

Budgeting & Cost Control

Monitor administrative expenses and assist in budget preparation and cost optimization.
Ensure efficient resource allocation and adherence to financial guidelines.

Travel & Logistics

Manage travel desk operations for local and national travel, including vehicle bookings and movement control.
Oversee logistics support for the site, ensuring timely and efficient coordination.

Stakeholder Coordination & Communication

Act as a liaison between site teams and external stakeholders, including government bodies and contractors.
Support the Site Head in executing site-level initiatives and employee engagement programs.

Compliance & Policy Implementation

Develop and implement site-specific administrative policies aligned with AGEL’s operational standards.
Maintain accurate documentation and records to ensure compliance with internal and regulatory requirements.
Stay updated on organizational changes and business developments to align administrative practices accordingly.

Employee Welfare & Facility Services

Organize and supervise office activities such as recycling, event planning, and welfare programs.
Manage canteen operations, food arrangements, and ensure quality control.
Support EHS (Environment, Health & Safety) management as required.

Continuous Improvement

Drive process improvements by leveraging technology and best practices to enhance administrative efficiency.
Provide regular reports and updates to the Site Head on key performance metrics and operational challenges.

Qualifications

Required Qualifications & Experience

Bachelor’s degree in Business Administration, Management, or a related field.
Minimum of 10–14 years of experience in administrative management, preferably in the renewable energy or infrastructure sector.
Proven expertise in stakeholder and vendor management, with a track record of delivering measurable outcomes.

Educational Background

Bachelor’s degree in Business Administration or equivalent.
Advanced certifications in administrative management or project management are preferred.

Years & Type Of Experience

10–14 years of experience in administrative roles within large-scale infrastructure or energy projects.
Demonstrated ability to manage complex administrative operations in geographically dispersed locations

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