Aesthetic Medical Assistant/Secretary

Position Summary:

We are seeking a dedicated and detail-oriented Aesthetic Medical Assistant/Secretary to join our team at Revived Medical Aesthetics. In this role, you will provide clinical and administrative support to our providers, assist with non-surgical aesthetic procedures, and ensure the highest level of patient care in a medical spa setting. This is a dynamic position ideal for someone passionate about skincare, wellness, and client service.

Key Responsibilities:

• Assist providers during aesthetic treatments (e.g., injectables, laser treatments, microneedling)
• Fill and administer intramuscular (IM) vitamin injections in accordance with provider directives and protocols
• Ensure proper documentation and tracking of administered injections
• Prepare treatment rooms and ensure cleanliness, sanitization, and proper inventory of medical and skincare supplies
• Perform inventory management, including stock organization and supply audits
• Provide pre- and post-treatment instructions and education to clients
• Accurately document patient records using EMR systems
• Maintain strict client confidentiality and adhere to HIPAA guidelines
• Greeting clients and assisting with check-in/check-out
• Answering phone calls, text messages, emails, and social media inquiries
• Scheduling appointments and managing provider schedules
• Assisting clients with memberships, loyalty programs, and financing options
• Maintaining a professional and welcoming client experience
• Processing payments and retail purchases
• Maintaining HIPAA compliance and client confidentiality
• Assisting with daily office operations and assigned tasks
• Marketing & Social Media Support
• Utilizing Canva, square, and other platforms for marketing materials as needed
• Maintaining cleanliness and organization throughout the office
• Assisting with opening and closing duties

Qualifications:

• High school diploma or equivalent required
• Certified Medical Assistant (CMA), LPN, or equivalent clinical training preferred
• Minimum 1 year of experience in a medical spa, dermatology, or clinical setting
• Proficient in administering IM injections or willingness to be trained
• Ability to multitask in a fast-paced, team-oriented environment
• Knowledge of skincare, facial treatments, and skin conditions preferred
• Excellent communication and patient education skills
• Strong attention to detail and clinical safety awareness
• Ability to work independently and as part of a team
• Professional, reliable, and patient-focused mindset

Preferred Qualifications:

• Current PA Aesthetician License: Candidates holding this license are eligible for additional pay based on experience and scope of treatment responsibilities.

Be part of a passionate, client-focused team and help others look and feel their best.

Pay: $18.00 - $20.00 per hour

Work Location: In person