AI Documentation Specialist

Job Summary

We are seeking a detail-oriented and tech-savvy Digital Document Controller with knowledge of AI applications and document automation tools. The ideal candidate will be responsible for managing company documents, maintaining digital records, improving documentation workflows, and supporting teams through modern AI-based solutions and systems.

Key Responsibilities

• Manage, organize, and maintain digital and physical company documents
• Ensure proper document filing, version control, and record management
• Handle incoming and outgoing documents, approvals, and tracking logs
• Maintain confidentiality and security of company records
• Use AI tools such as ChatGPT and automation platforms to improve documentation efficiency
• Create and maintain document templates, SOPs, and reports
• Support departments with document retrieval and compliance requirements
• Monitor document workflows and ensure timely submission of records
• Coordinate with operations, HR, procurement, and project teams for documentation requirements
• Maintain and update EDMS, SharePoint, Google Drive, or other document management systems
• Assist in data entry, report preparation, and administrative coordination
• Identify opportunities to automate repetitive documentation tasks

Requirements

• Bachelor’s degree or diploma in Business Administration, IT, or related field
• 1–3 years of experience as a Document Controller or Administrative Coordinator
• Knowledge of AI tools and digital automation platforms preferred
• Experience with Microsoft Office, Google Workspace, SharePoint, or EDMS systems
• Strong organizational and record-management skills
• Excellent communication and coordination abilities
• Ability to work under pressure and manage multiple tasks efficiently
• Fluent in English

Preferred Skills

• ChatGPT / AI tools usage
• Document Automation
• Data Management
• MS Excel & Reporting
• Record Keeping & Compliance
• Time Management
• Attention to Detail

Work Location: In person