AM Admin

The Assistant Manager Administration is responsible for overseeing day-to-day administrative operations of the factory, ensuring smooth facility management, security, transportation, housekeeping, utility management, vendor coordination, and compliance with company policies. The role supports operational efficiency by maintaining a safe, organized, and productive working environment.

Key Responsibilities

Administrative Operations

• Manage all factory administrative activities and ensure smooth daily operations.
• Develop and implement administrative policies, procedures, and controls.
• Monitor administrative budgets and optimize operational costs.
• Maintain records, reports, contracts, and administrative documentation.

Facility & Infrastructure Management

• Ensure proper maintenance of factory buildings, offices, warehouses, and employee facilities.
• Coordinate repairs, renovations, and preventive maintenance activities.
• Monitor utility consumption including electricity, gas, water, and internet services.
• Ensure uninterrupted availability of factory support services.

Security Management

• Supervise security staff and security service providers.
• Ensure implementation of access control procedures for employees, visitors, and contractors.
• Monitor CCTV systems and security protocols.
• Investigate security incidents and recommend corrective actions.

Housekeeping & Workplace Management

• Manage housekeeping teams to maintain cleanliness and hygiene standards.
• Ensure proper waste disposal and environmental compliance.
• Maintain office furniture, fixtures, and factory common areas.

Transport & Fleet Management

• Manage company vehicles and transportation arrangements.
• Monitor vehicle maintenance schedules, fuel consumption, and documentation.
• Ensure efficient transport support for employees, visitors, and management.

Vendor & Contractor Management

• Identify, evaluate, and manage administrative service providers.
• Negotiate contracts and service agreements.
• Monitor vendor performance and service quality.
• Process vendor invoices and coordinate payments.

Compliance & Safety

• Ensure compliance with labor laws, factory regulations, and company policies.
• Support implementation of health, safety, and environmental standards.
• Coordinate emergency preparedness activities and drills.
• Assist in internal and external audits related to administration.

Employee Support Services

• Manage canteen, accommodation (if applicable), and employee welfare facilities.
• Coordinate events, meetings, and factory visits.
• Address administrative concerns raised by employees and management.

Reporting & Documentation

• Prepare monthly administration reports and KPI dashboards.
• Maintain records of assets, inventories, utilities, and contracts.
• Track administrative expenses and budget utilization.

Key Performance Indicators (KPIs)

• Administrative cost control and budget adherence.
• Facility maintenance and uptime.
• Security incident reduction.
• Housekeeping and workplace audit scores.
• Vendor performance and service quality.
• Utility consumption optimization.
• Employee satisfaction with administrative services.
• Compliance audit results.

Qualification & Experience

Education

• Bachelor's degree in Business Administration, Management, Public Administration, or related field.
• MBA/BBA preferred.

Experience

• 4–7 years of experience in Administration, Facilities Management, or Factory Administration.
• Minimum 2 years in a supervisory or leadership role.
• Experience in manufacturing or furniture industry preferred.

Required SkillsTechnical Skills

• Facility and office administration.
• Vendor and contract management.
• Budgeting and cost control.
• Fleet and transportation management.
• Inventory and asset management.
• MS Office (Excel, Word, PowerPoint).

Behavioral Competencies

• Leadership and team management.
• Strong communication and interpersonal skills.
• Problem-solving and decision-making ability.
• Organizational and multitasking skills.
• Negotiation and vendor management skills.
• Attention to detail and compliance orientation.

Working Conditions

• Factory-based role.
• May require extended hours during audits, maintenance shutdowns, or special projects.
• Regular interaction with production, HR, procurement, security, and external vendors.

Pay: Rs60,000.00 - Rs80,000.00 per month

Work Location: In person