Epic Optime/Anesthesia Analyst

Position: Epic Optime/Anesthesia Analyst

Department: Epic

Reports to: Department Supervisor

Created: August 1, 2025

Job Summary

The Epic OpTime / Anesthesia Analyst is responsible for the design, configuration, implementation, optimization, and support of the Epic OpTime and Anesthesia (Anes) modules. This role bridges clinical, operational, and technical teams to ensure smooth perioperative and anesthesia workflows, drive system enhancements, and maintain high system uptime. The analyst serves as a subject‑matter expert (SME) for OpTime/Anes functionality and helps translate user needs into system solutions.

Essential Duties and Responsibilities

• Stakeholder Engagement & Workflow Analysis
  Collaborate with clinical and operational stakeholders (e.g., surgeons, anesthesiologists, OR staff, supply chain) to gather requirements, analyze workflows, and identify areas for improvement and optimization.

• System Design, Build & Configuration
  Design, build, test, and validate Epic OpTime and Anesthesia configurations, including surgical procedures, preference cards, instruments, flowsheets, and scheduling rules. Translate clinical requirements into system specifications and technical solutions.

• Project Implementation & Lifecycle Support
  Lead or support full project lifecycles—from planning and design through build, testing (unit, integration, UAT), go-live, and post-live support. Participate in cross-functional projects and system integration efforts.

• System Maintenance & Upgrades
  Monitor system performance and ensure stability, data integrity, and functionality. Stay current on Epic releases, analyze impacts, and manage upgrades, patches, and feature enhancements.

• Support & Troubleshooting
  Provide end-user support, issue resolution, and root cause analysis. Manage incidents and service requests, ensuring minimal disruption to clinical operations. Participate in on-call rotations and go-live support.

• Collaboration & Integration
  Work closely with infrastructure, integration, device, and third-party teams to support interoperability, including device integration with anesthesia machines, monitors, and barcode systems.

• Documentation & Compliance
  Create and maintain comprehensive documentation, including workflows, system build, test scripts, training materials, SOPs, and change requests. Ensure compliance with data security, privacy, and HIPAA regulations.

• Training & Change Management
  Support user training and adoption efforts as needed, assisting with knowledge transfer and change management across departments.

• Reporting & Analytics
  Support operational and clinical reporting needs related to OR throughput, resource utilization, case volumes, and anesthesia metrics.

Qualifications

Required Qualifications:

• Strong understanding of perioperative, anesthesia, operating room workflows, scheduling, and supply management
• Experience with configuration, testing, implementation, documentation, and support
• Excellent problem-solving, analytical thinking, and attention to detail
• Strong communication skills, with ability to interface with clinical and technical stakeholders
• Ability to balance multiple priorities and work in a fast-paced environment
• Willingness to participate in on-call rotations
• .Preferred Qualifications:
• 3–5 years of experience supporting or building Epic OpTime / Anesthesia (or similar perioperative modules)
• Active Epic certification (or accreditation) in OpTime and/or Anesthesia modules
• Bachelor’s degree in Healthcare, Medical Technology IT, or a related field (or equivalent work experience)
• Experience with device integration, medical devices, or middleware (e.g. Capsule)
• Familiarity with clinical documentation standards, regulatory compliance, billing/charge capture, and anesthesia workflows

Skills and Competencies

• Experience in the Microsoft Office suite of products, including Outlook, Teams, OneNote and SharePoint
• Attention to detail and high level of accuracy
• Ability to work independently and as part of a cross-functional team
• Discretion and ability to handle sensitive information
• Time management and ability to prioritize in a fast-paced environment
• Strong analytical and problem-solving abilities.
• Strong understanding of radiology and imaging workflows.
• Ability to translate clinical needs into technical solutions.
• Excellent analytical, problem-solving, and communication skills.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Strong teamwork and collaboration skills.
• Experience with Epic tools such as Hyperspace, Reporting Workbench, and SmartForms a plus.

Working Conditions

• Primarily seated at a computer onsite located at South Central Regional Medical Center
• May involve sporadic evenings or weekend work
• May involve occasional lifting of files or office supplies (up to 15 lbs.)
• Frequent interaction with operational staff and providers at both South Central Regional Medical Center/Clinics and the Community Connect Partners.
• On-call responsibilities will be required.