AP Accountant

Job Summary:

The AP Accountant will be responsible for managing the accounts payable process, ensuring timely and accurate processing of vendor payments, month end related activities – Utility Bills, Other Expenses Bills, Provision’s & Accrued, Petty Cash Expenditure Management & Reconciliation.

1. Payment Process Responsibility

· Monitor the approved PR on daily basis in ERP. Once the PR is approved. Initiate the Payment request on ERP by ensuring all the invoices are attached in the system.

· Verify the accuracy between PRs amount with BPV amount which should match 100%. If there are any difference, escalate to respective accountant for correction. If everything is accurate, initiate the payment request in the system.

· Prepare the Payment Tracker for timely approval from various approvers to ensure that initiated PR is not pending or on-hold with any approver authority for more than one day, If the PR is not approved or on queue for more than one day, follow up and escalate the matter to get it approved within time. If the approver delays frequently. Escalate to upline management. Once PR is approved by HM proceed with payment.

o Cheque Preparation: Prepare Cheque on same day or within 6 hours and submit for approval along with print copy of approved PR and BPV. Check with HM office for signed same day. If HM has not signed on same day, check next day morning, follow up and ensure to collect as earliest to ensure the cheques are collected and not left on HM office for more than a day. If Chairman has not signed for more then a day, escalate to FM and follow up.

o Once the signed cheque is received immediately inform to purchase dept. through email or phone and supplier who are following up for payment and ensure to handover the cheque as earliest.

o Online Payment: Submitonline approved BPV to respective Online Bank Transfer Initiator same day or within 6 hours. Follow-up to make payment on time and inform supplier or respective receiver through call and email. Escalate to manage for delay more than 24 hours until closed on this process.

Petty Cash Process Responsibility

· Responsible to manage the petty cash management process which includes managing the sufficient fund, timely payment to requestor as per SOP, obtain the bills, follow-up for delay in bills submission, immediately (within 24/48 hours) posting the received bills on ERP, Weekly submission of Bills for refilling as per SOP, Daily submission of petty cash report to FM which includes Petty Cash GL, Cash-In-Hand Denomination. If bills are not posted within 24/48 hours, this shall be considered as major violation which cause disciplinary action. Therefore, due to any reason, if you are unable to post, you must obtain FM email approval.

· You are responsible to ensure availability of 50% fund at any given time, if incase the fund is exhausted beyond 50% min limit, you must submit on same day, obtain approval and refill within same or next day to ensure the minimum fund is maintain throughout the year.

Utility Bills, Other Expenses Bills

· Ensure to receive the DEWA bill from PRO before 25th of the month, Telecom by 2nd of the month. Verify the bills, employee eligibility, SOP and allocate the bill as per usage on ERP by 4th of the month.

· Non-Trading Expense Bills - Ensure to receive the bills on daily basis respective in-charge (follow-up and escalate to FM if the bills are delay more than 2 days for submission), Verify the bills and approver signature of AGM. If everything is as per defined process. Post on ERP on same day or 24 hours.

Provision’s & Accrued

· You are responsible to provision all the expenses for which invoice / bills are not received for the payment made on the same calendar month. Post the Provisional JV in ERP and take the approval from FM. Once the invoice is received, reverse the provisional JV and post the actual invoice to maintain the correct expenses records for the particular month.

Responsibilities:

Note: More areas of opportunities/suggestions will be added as & when it is required.

Job Type: Full-time

Pay: AED2,500.00 - AED4,000.00 per month

Ability to commute/relocate:

• Dubai International City: Reliably commute or planning to relocate before starting work (Required)