AP Manager

Job Title: Accounts Payable Manager

Pay: 80K Annually

Foodland Super Market, Ltd is locally owned and operated and has been doing business in Hawai`i for over 75 years. Foodland is strongly committed to sharing our passion for extraordinary service, unmatched quality and innovation, and delivering exceptional food and shopping experiences to inspire our community.

The Accounts Payable Manager is a full-time position based in Honolulu responsible for overseeing daily AP operations, managing staff and vendors, ensuring accurate and timely invoice processing, improving procedures and internal controls, supporting audits and financial reporting, and resolving vendor issues. The ideal candidate is detail-oriented, organized, and collaborative, with supervisory AP experience, strong analytical and communication skills, and proficiency in Microsoft Excel in a fast-paced office environment.

Essential Functions:

• Manage all areas of the AP process to ensure best-in-class processes for invoices from our vendors, contractors, and business partners.
• Manage and train AP staff and our outsourcing vendor.
• Provide clear expectations and feedback to hold AP staff accountable to provide great service to external and internal customers.
• Assess, execute and improve AP policies, procedures and internal controls to improve efficiency, accuracy, and timeliness.
• Maintain documentation including workflow flowcharts and internal control procedures.
• Review, validate and properly address vendor issues in a timely manner.
• Ensure supporting documentation is complete, accurate and approved.
• Maintain and execute our records retention policies and practices for accounts payable documentation.
• Provide the required support and documentation for year-end audit work and tax returns.
• Ensure timely and accurate processing of AP transactions in accordance with U.S. GAAP and company policies and procedures.
• Manage and address the aging of trade accounts payables, and the assignment, coding, and resolution of items in the suspense account.
• Responsible for the posting of accruals and estimates in the monthly/quarterly closing processes.
• Preparation of reports, reconciliations, and summaries of financial data.
• Responsible for set up of new payment applications and reconciliation of accounts, as needed, to support vendors.
• Interact professionally and collaboratively with management and other departments for invoice dispute resolution, approvals, efficient AP processing and special projects.
• Other accounting tasks and projects as needed.
• Live by and embrace the culture of precision and service.
• Must be able to step in to process AP functions.

Qualification/Skills/Ability:

• Bachelor’s degree required, 4 years of relevant experience in lieu of degree acceptable.
• 2+ years of relevant professional experience including supervision and management of both the AP function and AP accountants.
• Experience in a high-volume, fast-paced AP environment.
• Adherence to deadlines and strict attention to detail.
• Strong communication skills, both verbal and written.
• Outstanding organizational and time management skills.
• Exceptional analytical and problem-solving skills.
• Ability to manage competing priorities.
• Ability to work in a collaborative environment.
• Experience with Microsoft Excel required experience with Great Plains a plus

Physical Requirements:

• Regularly required to sit.
• Use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
• Must frequently lift and/or move up to 10 pounds; occasionally carry up to 25 pounds.

Communication Requirements:

The position requires talking to employees, supervisors, managers, executives, and outside trade persons/vendors; written communication to employees, supervisors, managers, executives, and outside persons/vendors; responding to written or verbal requests; reading; composing written language; receiving verbal and written instructions.

Work Environment:

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee works in an office environment. The noise level in the office work environment is usually light.

Foodland Super Market is an equal opportunity employer committed to diversity, inclusion, and providing a positive workplace for all applicants and employees, without regard to protected characteristics under applicable federal, state, or local laws.