AP/AR Specialist

SUMMARY:

As an Accounts Payables/Account Receivables (AP/AR) Specialist, you will be responsible for communicating with the department manager and customers/vendors regarding receivables and payables matters in a timely fashion, ensure integrity of outgoing payments & cash flow, and generating monthly statements. In addition, the AP/AR Specialist is responsible for booking payables/receivables in the system and processing payments to vendors. Top candidates must have strong attention-to-detail and multi-tasking skills with the ability to manage and analyze complex, high volumes of data, and be deadline-oriented with a high level of accuracy.

KEY RESPONSIBILITIES:

• Understand customer and vendor order processing
• Ensures billings and receivables are correctly processed in a timely manner.
• Addresses and corrects any discrepancies in accounts or billings. Report all discrepancies to the manager
• Process all payment transactions such as ACH, wires, and paper checks.
• Data entry, validation, and processing of various types of invoices
• Retrieve third-party vendor contract execution by collecting W-9 forms and certificates of liability insurance, paying invoices, and preparing annual 1099 forms for distribution to vendors.
• Assist with all internal & external audit activity including planning, preparation, and data gathering.
• Assist with standardizing procedures to generate efficiency in-house and create internal templates to be used by the company.
• Adherence to Generally Accepted Accounting Policies (GAAP).
• Maintain organization of all AP/AR documents and related information.

MINIMUM QUALIFICATIONS:

• 2+ years of accounting, accounts receivables, accounts payable experience.
• High level of proficiency in Accounting Systems and Microsoft Excel.
• Experience in invoicing, accounts payable, accounts receivable best practices.
• Strong problem-solving ability and analytical skills including root cause analysis.
• Prior experience in cash management (collections, account reconciliations, payment processing)
• Prior experience in collections.
• Demonstrated ability to effectively communicate with excellent written, verbal, presentation and listening skills.
• Must demonstrate ability to work in a team environment and willingness to assume additional or new responsibilities readily.

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:

• Requires the ability to communicate effectively using speech, vision, and hearing.
• This position requires physical stamina and the ability to regularly lift, carry, push, or pull up to 50 pounds.
• Ability to work long hours on one’s feet and regularly walk, bend, stoop, climb, and reach.