AR / AP / Admin for Property Management Firm

Accounts Payable / Accounts Receivable / Administrative Assistant

We are a small, fast-paced commercial real estate brokerage and property management firm on Indy’s west side, managing approximately one million square feet of office, retail and industrial properties. We do it all with just a handful of talented staff members! We’re looking for a reliable part-time admin to keep our office and tenant accounts balanced and accurate. We manage 25+ properties for 25+ different owners — meaning 25+ separate sets of books — so staying organized and detail-focused is a must. You’ll work closely with our staff accountant and property manager to ensure the owner/tenant relationship is handled in a professional, timely manner on a day-to-day basis.

What you’ll do:

· Post monthly charges to tenant accounts

· Prepare and send rent statements for each property

· Invoice tenants for keys, utilities and miscellaneous items

· Collect, record, and deposit rent payments accurately and on time

· Enter bills/invoices by property and prepare checks for payment

· Track tenant submissions, including gross sales reports and certificates of insurance, and follow up as needed

· Submit regular reports to internal departments

· Maintain communication with tenants and our internal team

· Preserve office files for leases and accounts payable

· Support the brokerage, accounting and property management staff with various tasks as needed

About you:

· 3+ years of AR/AP experience is preferred, but we’re happy to train the right candidate

· Detail-focused, organized, and able to keep multiple property accounts on track

· Positive, professional, and comfortable communicating with a wide variety of people

· Great written communication skills are a must

· Proficiency with Microsoft Office products (Word, Excel and Outlook)

· An aptitude for math

· Property management or real estate knowledge would be helpful, but not required

· Willing to work approx. 6 or 7 hours per day (typically Mon - Fri, 8:00 AM – 2:00 or 3:00 PM)

We offer:

· Casual, friendly work environment

· Paid vacation

· Paid 30-minute lunch break

Pay: $19.00 - $20.50 per hour

Benefits:

• Paid time off

Work Location: In person