Archival Digitization & Indexing Specialist (Contract-to-Permanent)

Job Title: Archival Digitization & Indexing Specialist

Position Summary
The Archival Digitization & Indexing Specialist is responsible for converting physical records into accurate, organized digital formats. This role includes scanning paper documents and microfilm, performing manual (hand-key) indexing, and ensuring the highest level of quality control for all digitized content.

Key Responsibilities

• Scan and digitize paper documents and microfilm using specialized equipment
• Perform accurate hand-key indexing of records into designated systems
• Conduct quality control checks on scanned images and indexed data
• Ensure all digital files are clear, complete, and properly formatted
• Identify and correct errors in scanned documents or data entry
• Maintain organized digital file structures and naming conventions
• Follow established procedures for document handling and data security
• Meet daily productivity and accuracy standards

Required Qualifications

• Working knowledge of Microsoft Windows operating systems
• Strong attention to detail with a focus on accuracy
• Ability to sit and work at a computer for extended periods
• Proficient typing skills and comfort with repetitive tasks
• Ability to follow detailed instructions and standardized processes

Preferred Qualifications

• Experience with ScanPro microfilm scanners
• Familiarity with PaperFlow or similar document management software
• Background in data entry, document scanning, or archival work

Work Environment

• Office-based, sedentary role requiring extended computer use
• High-volume, repetitive tasks requiring sustained concentration
• Performance measured by accuracy, quality, and productivity

Key Competencies

• Attention to detail
• Quality control mindset
• Time management and efficiency
• Reliability and consistency

Pay: $13.00 - $14.00 per hour

Work Location: In person