Area Office Administrator - Spokane, WA

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Young Life requires all employees to sign a Statement of Faith. We recommend you read this statement before applying for any position.

Because of Young Life’s exclusive Christian purposes of evangelism and discipleship as set forth in its Articles of Incorporation and in these Bylaws, and to reflect what has always been and will continue to be the position of Young Life, specifically the Christian belief that each and every employee and volunteer of the corporation should minister as a servant of God with the primary responsibility of proclaiming the gospel of Jesus Christ and, as such, is an integral part of the Christian mission and ministry of the corporation ,
Young Life shall only employ individuals or enlist volunteer leaders who: (a) profess a belief in Jesus Christ as their personal Savior and Lord; and (b) subscribe to the statements and policies required of all Young Life staff, including the Young Life Statement of Faith. Therefore, employees and volunteers of Young Life, during working and nonworking hours, shall: (i) be ready, willing and able to fulfill such ministry functions as may be required by the organization; (ii) refrain from conduct and statements that detract from the biblical standards taught and supported by Young Life, and (iii) abide by all policies and practices of Young Life including, without limitation, those related to religious belief or ministry activities.

Job Specific Working Conditions:

Job Title: Remote Area Administrator

Location: Eastern Washington (remotely serving areas across Region of WA/ID/MT/WY)

Employment Type: Part-Time - up to 25 hours

Compensation: Hourly (starting at approx. $20/hour based on qualifications and experience)

Overview:

The Mountain West Region is seeking a dedicated individual to provide comprehensive administrative support for multiple areas across the Region (Eastern Washington, North Idaho, Montana, and Northern Wyoming) as well as the Regional staff team. This role will involve assisting staff members with various tasks, both data-oriented and relational, to enhance their effectiveness in leading their respective areas and teams. The ideal candidate will be proactive, resourceful, and possess strong communication skills to collaborate effectively with multiple teams remotely. Candidate is required to live within 90 minutes of Spokane, WA.

Essential Prerequisites for all staff members (from Young Life’s Bylaws – Article VII):

“Because of Young Life’s exclusive Christian purposes of evangelism and discipleship as set forth in its Articles of Incorporation and in these Bylaws, and to reflect what has always been and will continue to be the position of Young Life, specifically the Christian belief that each and every employee and volunteer of the corporation should minister as a servant of God with the primary responsibility of proclaiming the Gospel of Jesus Christ and, as such, is an integral part of the Christian mission and ministry of the corporation , Young Life shall only employ individuals or enlist volunteer leaders who: (a) profess a belief in Jesus Christ as their personal Savior and Lord; and (b) subscribe to the statements and policies required of all Young Life staff, including the Young Life Statement of Faith. Therefore, employees and volunteers of Young Life, during working and nonworking hours, shall: (i) be ready, willing and able to fulfill such ministry functions as may be required by the organization; (ii) refrain from conduct and statements that detract from the biblical standards taught and supported by Young Life, and (iii) abide by all policies and practices of Young Life including, without limitation, those related to religious belief or ministry activities.”

Responsibilities:

• Proactive Engagement: Anticipate and address the administrative needs of each area 1-3 months ahead of time. Management of lists and spreadsheets related to donors, community outreach, leaders, students, etc. Work alongside area staff to drive tasks remotely, ensuring timely completion and alignment with organizational goals.

• Task Management: Receive weekly task and action item assignments from each area and regional team. Coordinate with area and regional staff to prioritize tasks and ensure clarity on expectations.

• System Proficiency: Become proficient in Young Life's major systems including: Workday, YL Connect, Google Suite, WebConnex, Tofino Auctions, and social media. Utilize these systems to create resources and support area and regional staff as needed.

• Communication Strategy and Execution: Collaborate with areas and the regional team to develop communication plans with donors and communities, ensuring quality and consistency in sharing the vision of Young Life.

• Graphic Design : Use graphic tools to create visuals (flyers, reports, presentations, social media, etc) for a variety of audiences.

• Camp System Support: Provide focused support within the camping systems, especially during the periods leading up to each area's camp trips. Communicating with parents, tracking camp payments and designing systems to manage fundraisers and ordering supplies.

• Event Support: Assist with 1-2 events per year for each area. Offering in-person help as requested and discerned by the team. Provide focused support of event logistics and anticipation of upcoming tasks and workflow.
  

Qualifications :

• Strong organizational and time-management skills.

• Excellent written communication and interpersonal abilities.

• Command of written language to effectively edit publications for consistency, grammar and clarity.

• Ability to work independently and proactively to identify tasks and problem solve.

• Ability to become proficient in the systems listed above.

• Previous experience in administrative support or similar roles preferred.

• Knowledge of Young Life's mission and values is a plus.

• Alignment with and commitment to Mountain West regional values

• Living within 90 mins of Spokane, WA

The anticipated hourly/salary can range from $17.30-$21.45, depending on relevant education, experience, and location.

Area Office Administrator I

Summary:
This position provides administrative support, enabling the Young Life field ministry area office to function an organized and efficient manner.



Essential Duties:
Written and Verbal Communication

Answer correspondence, do filing and prepare mailings.

Answer phones.

Respond to voicemail, e-mail and phone calls in a timely and professional manner.

Gather articles, pictures, layout, production, mail, etc. for newsletter from area staff.

Create club/event postcards, flyers, and/or maps.

Send prayer e-mails and monthly updates.

Send personal support mailings.

Create and maintain area M-Site.

Send thank-you letters to donors.

Interact with area office assistant, area directors, area committee, volunteer team leaders and leaders with area.

Administration

Process and track donations.

Maintain donor and leader databases, ensuring that leader forms, driver questionnaires and criminal background checks are up-to-date.

Manage monthly expenses and budgets, including area bank account records, FDT, area and staff expense reports.

• Accounting: pay bills, submit bank account records/purchase card expenses and donations and make copies, evaluate financial monthly status and update FDT each month.

5.Maintain contact databases including the following:
Update area donor database on a regular basis.

Enter club card data into kid database.

Update parent database.

Maintain newsletter recipient list.

Create and maintain banquet invitation list.

Update contact in Palm/Outlook.

• Update e-mail distribution lists: club kids, campaigners, committee, leaders and prayer partners.

6.Human Resource for Regional Administrators
Track and report vacation, sick and personal days for eligible area staff.

Submit timesheets for hourly staff.

Complete Personnel Action Requests and required documents to hire or terminate area staff and forward to region for approval.

C.Event Administration
1.Coordinate area meetings, including:
Area Staff Meetings

Area leadership meetings

• Area committee meetings

2.Camp
Track participation, payments, health forms and how much each kid has earned in fundraisers.

Send letters to parents about camp sign-ups, itineraries and health forms.

Responsible for fundraiser marketing.

Construct and distribute camp brochures.

• Communicate with camp regarding camp contracts, R2 deposits, A-forms, housing request forms and 10-day call-ins.

3.Banquet/Golf Marathon/Auction
Create invitations, banquet sponsor packet, table host packet, banquet program and donor cards.

Track guest list, table sponsors, RSVP list and donations received from banquet.

Coordinate with table hosts about their invitation lists.

Mail invitations.

Send thank you notes to banquet donors.

Track table sponsors.

D.Training
Provide training to area office assistant, area directors, area committee, volunteer team leaders and leaders with various items, processes and applications related to field administration.



Working Conditions:
Office Environment



Education:
High school education or its equivalent.

Associates degree preferred.

Ongoing education encouraged.

Experience Required For The Job:
Previous administrative assistant experience preferred.

Ability to type 55 to 60 words per minute with few errors.

Proficiency in Microsoft Office Suite (which includes Word, Excel, Outlook and PowerPoint).

Strong organizational skills with attention to detail and processes with the capability of handling concurrent tasks and constant interruptions.

Good grammar skills and strong written and verbal communication skills.

Ability to maintain confidentiality.

Basic accounting skills.

Detail oriented multi-tasking ability.

Proven relational skills with both kids and adults.

Initiative with developing processes/systems around events – data organization and maintenance.

• Great customer service skills.