Assistant Accounting Manager

POSITION REPORTS TO: Accounting Manager

PRIMARY JOB FUNCTIONS:

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  Supervision of the Accounting Generalist and supervisory backup in Accounting Manager’s Absence

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  Oversee the daily activities of the Accounting Generalist by providing support and back-up as needed to ensure that all weekly deposits, month-end billing, reporting, and other duties are completed accurately and on time.
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  Preparing, presenting, and finalizing annual job plan and evaluation.
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  Submitting suggested annual merit increase to the Accounting Manager for submission to the Director of Finance for final approval.
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  Assist as needed on supervisory oversight of Accounts Payables, Receivables, Payroll and Fare Media Administration.
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  Continually enhance managerial skills by completing professional development and personal improvement courses or webinars each year.

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  Management of the General Ledger for MTA/DTO/RTA

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  Research, prepare, and post monthly and annual adjusting journal entries by analyzing account activity, identifying necessary corrections or accruals, and ensuring all adjustments are accurately documented and aligned with internal reporting requirements.
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  Monitor and balance the sub-ledger and general ledger of each company through month-end closing.
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  Monitor GL account balances and reports for apparent errors.
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  Manage and maintain appropriate usage of G/L chart of accounts.
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  Monthly reconciliations of multiple bank and balance sheet accounts.
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  Analyze financial data and maintain accurate, comprehensive records for monthly reporting to executive, senior, and departmental management..
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  Continually build and enhance accounting expertise by completing annual professional development activities, including webinars, courses, and other skill-building opportunities, to stay current with industry standards, and best practices.

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  Fixed Asset Management

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  Identify fixed assets by reviewing monthly grant log activity and accounts payable transactions.
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  Coordinate and record newly added fixed assets to the fixed asset database.
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  Organize work-in-progress accounts by project to ensure a smooth and accurate transition to fixed assets upon project completion.
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  Calculate and record annual depreciation adjustments after all assets for the fiscal year have been fully capitalized.
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  Calculate and record disposals reported from:
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  Metro auction sales (eBid).
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  Notification from department managers about assets that are damaged or beyond useful life.
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  Notification from the parts department that obsolete inventory items have been submitted for sale.
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  Coordinate and oversee biennial physical asset inventory count and final reconciliation.

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  Other Responsibilities

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  Manage nonrevenue fleet fuel cards administered by James River Petroleum.
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  Oversee monthly cash flow activity for Medical, Prescription, Liability, and Workers’ Compensation accounts.
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  Conduct weekly interbank transfers between MTA and DTO, ensuring timely processing and accurate logging for monthend reporting.
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  Provide crossfunctional support to Finance and collaborate with other departments to resolve issues affecting daily operations.
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  Supervise accounting staff during the Accounting Manager’s absence.

• Bachelor's degree in Accounting or Finance


• 3+ years of progressive accounting experience


• Thorough knowledge of U.S. GAAP
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  Advanced Microsoft Excel skills, especially Excel
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  High level of efficiency and accuracy
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  Exceptional math skills
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  Excellent verbal and written communication abilities across all levels of an organization
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  Attention to detail and the ability to analyze large amounts of data
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  Strong leadership skills with a dedication to driving and achieving results
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  Knowledge of employee relationship-building and performance-management techniques

• Sitting, standing, lifting, reaching, walking, talking, writing, carrying, grasping holding, clarity of vision, speaking, listening
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  Must be able to operate office equipment, including but not limited to telephone system, typewriter, computer system, printer, copy machine, facsimile machine, adding machine and cash register