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Assistant, Administrative, Library Services
At Guilford Technical Community College (GTCC), we are dedicated to transforming lives through education and creating a lasting impact on our community. We invite passionate and innovative educators to join our mission-driven team, where you can enjoy a fulfilling work-life balance and competitive benefits, including a robust pension plan. Our beautiful, well-maintained campuses provide an inspiring environment for both teaching and learning, within an atmosphere of collaboration and excellence. At GTCC, you’ll be part of a supportive, dynamic, and inclusive culture committed to delivering exceptional results, making it a truly amazing place to work and thrive.
The administrative assistant provides a wide variety of administrative and support functions for the Curriculum Instruction Division/Library. The administrative assistant will at times work independently by taking initiative to ensure efficient daily operations, collaborates with a wide range of internal and external college constituencies to support the unit effectively. Responsibilities include, but are not limited to the following: prepare payroll, create contracts, assist with purchasing processes, perform word processing/data entry, duplicate materials, maintain files and critical records, answer/assess telephone inquiries, prepare correspondence, schedule meetings and tasks, arrange travel, assist with budget management, and record meeting minutes.
Min Salary $40,172.55 Mid Salary $45,194.12 - We offer a competitive salary package that will be determined based on the candidate's experience level and qualifications related to the job. Compensation will be commensurate with your level of experience. Duties/Functions Difficult Challenges Contacts Education Required
The administrative assistant provides a wide variety of administrative and support functions for the Curriculum Instruction Division/Library. The administrative assistant will at times work independently by taking initiative to ensure efficient daily operations, collaborates with a wide range of internal and external college constituencies to support the unit effectively. Responsibilities include, but are not limited to the following: prepare payroll, create contracts, assist with purchasing processes, perform word processing/data entry, duplicate materials, maintain files and critical records, answer/assess telephone inquiries, prepare correspondence, schedule meetings and tasks, arrange travel, assist with budget management, and record meeting minutes.
- Associate Degree in Business Administration, Office Management or related field, or at least four years’ of related administrative experience.
- Bachelor’s Degree in Business Administration, Office Management or related field
- Two years of related administrative experience and a proven record of progressively responsible experience in administrative functions, including evidence of experience in the following areas:
o Thorough knowledge of office practices, procedures and equipment to include basic accounting practices to track budget and expenditures
o Proficiency in Microsoft Office products and experience using word processing, developing spreadsheets, developing presentations, and using database software applications
Experience Preferred
o Proficiency in Microsoft Office products and experience using word processing, developing spreadsheets, developing presentations, and using database software applications
- More than 2 years of recent progressively responsible experience providing administrative support
- Experience in an academic setting
- Recent experience with an enterprise student information system (e.g., Colleague)
- Possess an intermediate knowledge of database programs (e.g., Access)
- Ability to create, correct and format documents and communications. Work experience with word processing, database software, spreadsheets, presentation and communication software. Willingness to be continually updated in these skills.
- Ability to work independently with limited supervision.
- Demonstrate initiative in upgrading skills with professional development opportunities.
- Ability to handle paperwork and confidential information with discretion and sensitivity.
- Exceptional organizational skills and deadline management with the ability to prioritize projects and tasks.
- Ability to work efficiently and calmly under pressure.
- Strong verbal skills and personable manner in dealing with the public in person and on the phone.
- Ability to compose correspondence with correct punctuation and grammar.
- Strong proof reading skills.
- Ability to communicate effectively both orally and in written form.
- Punctuality and flexibility in time management.
- Neat, professional appearance and attire.
- Proficient computer skills.
- Accuracy and attention to detail is a must.
- Ability to organize and maintain files for ready access.
- Must be willing to work flexible schedules as needed. Will be in constant contact with public at all times.
- Ability to learn special software for libraries.
- Ability to assist customers at a service desk.
- Travel to any campus location as needed.
The following (compliance) training is required and must be completed within the first 30 days of hire with annual refresher training thereafter:
- Ethics
- Safety/Shooter on Campus
- Personal Information Protection Training (PIP)
- Anti-Discrimination/Harassment & Title IX
- Other training may be required as determined applicable.
- Ability to sit for extended periods of time, stand, climb, lift and carry objects weighing up to 30 lbs., pulling/pushing, stooping, and walking.
Posting Detail Information
Posting Number
2026-031-REG
Open Date
04/10/2026
Close Date
05/10/2026
Open Until Filled
No
Special Instructions to Applicants
Pre-employment testing is a requirement for this position.
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