Assistant Administrator

Job Overview
We are seeking a dynamic and highly organized Assistant Administrator to join our team! In this vital role, you will support daily office operations, streamline administrative processes, and ensure a smooth flow of communication across departments. Your proactive approach and excellent organizational skills will help foster an efficient, welcoming environment for staff and visitors alike. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant workplace.

Duties

• Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette
• Operate multi-line phone systems to handle inquiries, schedule appointments, and relay messages promptly
• Maintain accurate data entry using computer skills, including Microsoft Office, Google Workspace, and specialized software like QuickBooks
• Organize and file documents systematically, ensuring easy retrieval and compliance with record-keeping standards
• Support office management tasks such as calendar management, appointment scheduling, and proofreading of correspondence
• Assist with bookkeeping duties, including basic bookkeeping and invoice processing
• Provide exceptional customer service by supporting clients, vendors, and team members with professionalism and efficiency

Skills

• Proven experience in office management or administrative roles with strong clerical skills
• Excellent computer literacy across Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Familiarity with QuickBooks for bookkeeping and financial record-keeping
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Bilingual abilities are highly desirable to serve diverse client needs
• Exceptional phone etiquette and experience managing multi-line phone systems
• Attention to detail for proofreading documents, data entry accuracy, and filing systems
• Experience in customer support roles within medical or dental reception settings is a plus
• Personal assistant experience or office experience that demonstrates reliability and discretion
• Time management skills to handle multiple responsibilities efficiently while maintaining professionalism

Join us as an Assistant Administrator to be a key contributor in creating an organized, welcoming environment where every task is handled with enthusiasm and precision. Your proactive attitude will help drive our mission forward while providing valuable support to our team!

Job Type: Full-time

Pay: $48,432.43 - $58,327.23 per year

Work Location: In person