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ASSISTANT ADMINISTRATOR, Contracts
Springfield, United States
We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome
Reasonable Accommodation Statement
The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.
To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents Additional Documents section for each application.
Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.
Sponsorship for Employment
The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.
Disclosure of Salary Information
In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.
Job Requisition ID: 50350
Closing Date: 10/08/2025
Agency: Capital Development Board
Class Title: ASSISTANT ADMINISTRATOR - 52410
Skill Option: None
Bilingual Option: None
Salary: Anticipated Starting Salary $9,000 - $11,000 monthly
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: None/non-code
Merit Comp Code: None/non-code
Closing Date: 10/08/2025
Agency: Capital Development Board
Class Title: ASSISTANT ADMINISTRATOR - 52410
Skill Option: None
Bilingual Option: None
Salary: Anticipated Starting Salary $9,000 - $11,000 monthly
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: None/non-code
Merit Comp Code: None/non-code
****A RESUME IS REQUIRED FOR THIS JOB POSTING****
Please attach a DETAILED Resume/Curriculum Vitae (CV), a copy of your transcripts or diploma for all degrees earned, and a copy of any applicable professional licensures to the MY DOCUMENTS section of your application. Please note that the Capital Development Board must verify proof of higher education for any degree earned (if applicable) before any offer can be extended. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document in lieu of a Resume or CV.
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
This position is accountable for serving as Assistant Administrator to the Contract Administrator in assisting for contracting, bidding, and contract award processes to allow the Capital Development Board (CDB) to operate in an economical and efficient manner.
Major aspects of this position include negotiating fair and consistent design fees; timely processing of contracts; ensuring that projects are bid in compliance with the Illinois Procurement Code; handling confidential contractual and litigation, board and personnel issues; and verifying that A/E firms and construction contractors meet insurance and other Capital Development Board requirements. The position handles the prequalification of vendors and the tracking of suspensions of prequalified vendors. This position handles confidential information related to contracts, board actions, legal matters, and personnel issues. The incumbent assists the Contract Administrator, other CDB Divisions, the Chief Procurement Office, state agencies, and the design and construction industries to verify the effective and timely delivery of capital projects; The incumbent has frequent contact with numerous state agencies and client agencies. Travel and overnight lodging required.
Essential Functions
- Supports the construction bidding process to ensure compliance with the Illinois Procurement Code; assists post-bid contracts award activities to verify timely and accurate processing of construction contracts; and helps to resolve issues related to construction project bids.
- Assists the vendor prequalification, management oversight and registration processes including those for subcontracts to verify timely and correct evaluations of vendor applications.
- Assists with the negotiation of A/E contracts to verify fair and correct compensation to A/E's.
- Support Job Order Contracting (JOC) and Indefinite Delivery/Indefinite Quantity (IDIQ) initiatives.
- Coordinates with the QBS Division and the Construction Administration Division to verify that contraction needs are met and to identify and implement measures to improve the selection and bidding processes.
- Assists with representation of the agency in meetings with the construction industry to address contract procedures and to support liaison affairs between CDB and the industry.
- Assists with evaluation of vendor financial disclosures and conflicts of interest to verify compliance with the procurement code.
- Assists with the development and maintenance of policies and procedures, guidelines, processes, and data bases; communicates and mentors as necessary to support fee negotiations.
- Interviews, mentors, develops, gives out and tracks assignments and motivates a competent staff verify efficient and cost-effective operations.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill, and mental development equivalent to completion of bachelor's degree in architecture, engineering, business, public administration or in a construction related field and two (2) years' experience in one of the above fields OR.
- Requires six (6) years of experience in architecture, engineering, business, or a construction related field in lieu of a bachelor's degree.
Preferred Qualifications
- Prefers two (2) years of planning and organizing work assignments to meet agency goals and schedules while establishing and maintaining satisfactory working relationships with agency staff and outside organization representatives.
- Prefers two (2) years of experience exercising sound judgment in analyzing, evaluating and solving difficult procedural, organizational, administrative and technical issues.
- Prefers two (2) years of experience with state government construction and applicable procurement code(s) in addition to other procurement regulations.
- Prefers two (2) years of experience with state government organizations especially as it relates to physical plant facilities, negotiation techniques, agency policy, procedures and mission.
- Prefers two (2) years of experience with analysis of construction costs, contract law, and administration, general engineering/architecture knowledge, general accounting principles.
- Prefers two (2) years of experience applying human relations skills in interactions with governmental agencies, businesses, private industry and general public.
- Prefers two (2) years of experience independently evaluating project elements and prepare economic data for effective communication both orally and in writing in a fluent and meaningful manner.
Conditions of Employment
- Requires completion of a background check and self-disclosure of criminal history.
- Requires ability to travel in the performance of duties, with overnight stays as appropriate. Requires appropriate, valid driver's license.
- Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.
- This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours: Monday - Friday, 8:30am - 5:00pm (Flex and hybrid schedules available)
Work Location: 401 S Spring St, Springfield, Illinois, 62706
Email: CDB.Jobs@illinois.gov
Posting Group: Leadership & Management
Work Location: 401 S Spring St, Springfield, Illinois, 62706
Email: CDB.Jobs@illinois.gov
Posting Group: Leadership & Management
About the Agency
The Capital Development Board (CDB) oversees the construction of new state facilities, such as prisons, state parks, mental health institutions, and college and university projects. In addition, CDB is responsible for renovation and rehabilitation projects at over 8,770 state-owned buildings spread over more than 100 million square feet of floor space.
Benefits of State Employment
As a State of Illinois employee, you are entitled to a robust benefits package that includes:
- Flexible work schedules in some program areas (flexible time and hybrid options)
- Health, life, vision and dental insurance
- 12 weeks paid maternity/paternity leave
- Pension Plan – vesting at 10 years for Tier II
- Full 20-year retirement awards free health insurance during retirement
- Deferred compensation and other pre-tax benefits programs
- Paid state holidays 13-14 days annually
- 3 Paid Personal Business Days annually
- 12 Paid Sick Days annually (Sick days carry over from year to year)
- 10-25 Days of Paid Vacation time annually (10 days in year one of employment)
- Personal, sick, and vacation rates modified for 12-hour work schedules. (As applicable.)
- Employee Assistance Program and/or mental health resources
- For more information about our benefits please follow this link: State Employee Benefits
Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.
This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
Nearest Major Market: Springfield
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