Assistant Athletic Director

WELCOME TO INDIANAPOLIS PUBLIC SCHOOLS!

At IPS, we believe in the transformative power of education. We work collectively every day to prepare our students for success in the classroom and in life by providing equitable, high-quality educational experiences across our family of schools. IPS is a place to make an impact, grow your career, and ensure every student has access to a high quality education, all while earning a good living in a district on the move. While the work is challenging, it is deeply meaningful and impactful. We seek innovators and trailblazers who bring varying experiences and expertise and share our belief that every child deserves access to an exceptional education. As part of TeamIPS, you’ll create lasting connections, find a sense of belonging, and feel supported to make a meaningful difference in students’ lives.

In return, no matter your role here, we expect a commitment to excellence and accountability. You’ll be held to high standards. Resilience and passion are key—you must be adaptable, handling adversity with flexibility while putting students at the heart of everything you do. Ethical conduct, clear communication, and mutual respect are fundamental. Being a dependable, collaborative team player who builds meaningful relationships is essential.

Together, we are Proving What’s Possible by building a community where everyone belongs and each student has the opportunity to fulfill their potential.

A Career in IPS Offers…

Purpose and Impact:

• Essential Contributions: In every non-teaching and non-leadership role, your work directly supports the success of IPS students and schools. Whether you’re maintaining facilities, providing student services, or managing administrative operations, you play a key part in ensuring an equitable and high-quality educational environment.
• Belonging and Community: IPS is a place where every employee is valued. You’ll join a supportive community that promotes respect, teamwork, and a shared commitment to serving students and families.

Professional and Personal Growth:

• Training and Development Opportunities: IPS offers a variety of training programs to help staff build new skills and grow professionally. This includes access to development opportunities for administrative, technical, and operational roles, as well as pathways to becoming a certified teacher.
• Skill Enhancement: Whether you’re new to your role or seeking to deepen your expertise, IPS provides resources and support for continuous improvement.

Comprehensive Compensation and Benefits:

• Fair Compensation: IPS ensures competitive wages and regularly reviews pay structures to maintain equity.
• Extensive Benefits Package: Employees enjoy comprehensive health coverage, dental and vision plans, life insurance, disability insurance, and retirement plans. Additional financial benefits include flexible spending accounts and eligibility for federal loan forgiveness programs.

Work-Life Balance and Well-being:

• Generous Leave Policies: IPS offers vacation, personal, and sick leave, along with paid holidays. Twelve-month employees benefit from floating holidays, and unused personal leave rolls into the sick leave balance.
• Wellness Programs: IPS prioritizes staff well-being with access to wellness initiatives, including health screenings and an employee assistance program for confidential support and counseling.

What We Expect:

• Professionalism and Reliability: Every role at IPS is vital to the district’s success. We expect staff to demonstrate professionalism, dependability, and a commitment to providing excellent service to students, educators, and families.
• Collaboration and Communication: IPS values teamwork. Working collaboratively with your colleagues ensures a supportive environment for all. Clear communication and mutual respect are key to maintaining this culture.
• Flexibility and Problem-Solving: As a large, dynamic district, IPS needs staff who are adaptable and proactive in solving problems to meet the ever-changing needs of students and schools.

JOIN US!

Indianapolis Public Schools is more than a workplace; it’s a community where purpose, impact, and belonging come together to help Prove What’s Possible – in your career and in your school. If you’re ready to embrace challenges, strive for excellence, and make a meaningful impact, IPS is the place for you.

WHO WE ARE:

Indianapolis Public Schools (IPS) is a student-focused, innovative educational organization committed to academic excellence. Our mission is to empower and educate all students to think critically, creatively, and responsibly, to embrace diversity, and to pursue their dreams with a purpose. We are a family of excellent public schools in which every student has the opportunity to succeed and the power to create their own future.

Led by forward-thinking leadership and our commitment to prioritizing students, racial equity, and authentic engagement with our families, team members, and communities, our staff have diverse opportunities to develop their careers in a challenging but rewarding environment. We are an organization for people who are passionate about education and who are committed to the Indianapolis community.

SUMMARY OF OPPORTUNITY:

The Assistant Athletic Director will work directly with the Athletic Director to provide quality athletic programming opportunities for all of the enrolled students. The Assistant Athletic Director will play a critical role in several aspects of the school’s athletic programming, assisting with each sport that is offered. This position will also serve as the primary contact for the department when the Athletic Director is not available. The Assistant Athletic Director must uphold the highest moral and ethical standards as they will be representing their school and the Indianapolis Public Schools district.

WHAT YOU’LL DO:

The following outlines what your core duties and responsibilities will be for this position and provides a sample overview of what your day-to-day may look like.

Core Duties and Responsibilities

• Assisting with scheduling and contract management for sports programs and athletic events.
• Scheduling and confirming team transportation.
• Scheduling of officials for athletic events as needed.
• Attending home and/or away contests as needed.
• Managing home athletic contests in conjunction with the athletic department staff, including announcers, scorekeepers, clock operators, concessions, gate, etc., as needed.
• Assist with the academic development of student athletes, including overseeing and managing study tables, and developing academic reports for the district, etc.
• Developing and maintaining the athletic website and social media profiles.
• Maintaining inventory of athletics equipment and supplies.
• Assisting with facilitating school’s athletics meetings.
• Attending meetings with Athletic Director or as proxy as needed.
• Assisting with maintaining eligibility records for student athletes.
• Assisting with maintaining records of physicals for student athletes.
• Developing communications and/or correspondence to internal and external parties
• Developing media, including photos, videos, flyers, game programs, etc.
• Assisting the Athletic Director in the coordination, supervision and evaluation of all athletic feeder programs.
• Executing any other duties or assignments as directed by the Athletic Director.

On a regular day, as the Assistant Athletic Director, you might:

• Confirm all officials for home contests and buses for road contests that day/week.
• Manage study tables, having conversations with student athletes about their class work and connecting them with the proper tutors and/or resources.
• Submit team rosters into the IHSAA portal and to the district athletic department.
• Cover lunch duty and chat with prospective students about the benefits of participating on a sports team and representing their school.
• Sending out congratulatory and gameday posts on social media to recognize your excelling student athletes and promote your upcoming contests.
• Set up before a home game and tear down afterwards.

WHAT YOU’LL BRING: SKILLS AND MINDSETS

As an ideal candidate for this role, you will be able to achieve the following:

• Equity – Ensuring all students are given proper consideration when making decision, factoring in Title IX and other inclusion variables.
• Analytical - Exhibits high-order critical thinking skills. Collects, researches and synthesizes data.
• Customer Service – Exemplifies the district brand for exceptional service delivery. Responds promptly to customer need.
• Oral & Written Communication – Demonstrates communication skills, both verbally and in writing to effectively deliver messaging to internal and external parties.
• Diversity – Shows respect and sensitivity for cultural differences; conveys an interest in other backgrounds and perspectives.
• Ethics – Treats all people with respect. Exemplifies organizational values.
• Adaptability – Adapts to changes in the work environment.
• Dependability – Follows instructions and policies, responds to management direction; takes responsibility for own actions; self-motivated.
• Planning/Organizing – Prioritizes and plans work activities.
• Professionalism – Approaches others in a tactful manner; appearance represents district-level management standards.
• Software – Proficient with athletic productivity software.
• Finance - Experience with fund raising is preferred.

EDUCATION, CERTIFICATION, AND LICENSURE REQUIREMENTS

• Bachelor’s degree in related field or four years of experience as an athletic administrator.
• Will be required to work towards Athletic Administrator certifications upon hire if not already attained.
• Knowledgeable of IHSAA policies and procedures.

FLSA CLASSIFICATION:

Exempt

ELIGIBILITY FOR REMOTE WORK:

Not eligible

PHYSICAL REQUIREMENTS:

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, walk, and sit. The employee must regularly lift and/or move ten pounds, occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. While performing the duties of this job, the employee is regularly required to talk or hear.

EEOC STATEMENT:

Indianapolis Public Schools, in accordance with its nondiscrimination policies, will not discriminate in its programs, facilities, or employment or educational opportunities on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, pregnancy, veteran or military status, genetic information, sexual orientation, gender identity or expression, marital status, familial status, domestic violence victim status, homelessness or any other legally recognized protected basis under federal, state or local laws, regulations, or ordinances. Indianapolis Public Schools does not tolerate any form of retaliation or bias-based intimidation, threat, or harassment that demeans individuals’ dignity or interferes with their ability to learn or work.

DISCLAIMER:

Essential functions, as defined under the Americans with Disabilities Act, may include any of the above representative duties, knowledge, and skills. This job description is illustrative only, and is not a comprehensive list of all essential functions and duties performed by the occupant of this position. Factors such as regular and punctual attendance are not routinely listed in job descriptions, but are an essential function.