Assistant City Clerk

Job Summary
We are seeking a proactive and detail-oriented Assistant City Clerk to join our municipal team. In this vital role, you will support the City Clerk’s office by managing administrative functions, maintaining official records, and providing exceptional customer service to residents, visitors, and city staff. Your organizational skills and office management expertise will ensure smooth operations within the city government, helping to uphold transparency and efficiency in local governance. This paid position offers an exciting opportunity to contribute to community development while honing your clerical and administrative skills.

Duties

• Assist with maintaining and updating official city records, documents, and minutes of meetings using computer literacy and data entry skills.
• Manage front desk operations, including greeting visitors, answering multi-line phone systems, and providing courteous customer support.
• Handle incoming inquiries via phone and in person with professional phone etiquette and excellent customer service.
• Support calendar management for city officials by scheduling appointments, meetings, and public events using Google Workspace or Microsoft Office tools.
• Perform clerical tasks such as filing, proofreading documents, organizing files, and managing correspondence efficiently.
• Enter data accurately into the City's financial software for bookkeeping purposes related to city finances or departmental budgets.
• Assist with office management duties including accepting payments, document preparation, and maintaining a clean, organized workspace.
• Provide administrative assistance for special projects or initiatives as assigned by the City Clerk or senior staff.
• Possible grant writing in the future (will train if necessary)

Experience

• Previous office experience with a focus on clerical or administrative duties is required; experience in municipal or government settings is preferred.
• Demonstrated proficiency in computer skills including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Docs, Sheets), and data entry applications.
• Strong organizational skills with the ability to prioritize tasks efficiently while managing multiple responsibilities simultaneously.
• Adequate typing speed and accuracy; attention to detail for proofreading documents and maintaining official records.
• Experience in customer service roles—preferably at a front desk or reception—demonstrating effective communication and phone etiquette.
• Knowledge of office management practices including filing systems, time management, and document handling is essential. Join us as an Assistant City Clerk and be a key part of our mission to serve the community with integrity and professionalism! This role offers meaningful work that makes a difference every day—empowering you with valuable experience in local government operations while supporting your professional growth in a dynamic environment.

Pay: From $19.00 per hour

Benefits:

• Flexible schedule
• Paid time off
• Professional development assistance

Work Location: In person