Assistant Company Secretary

Job Overview:

We are seeking a qualified and experienced Company Secretary (CS) to ensure that the company complies with all statutory and regulatory requirements. The role includes maintaining governance standards, facilitating board meetings, handling legal compliance, and ensuring the company’s smooth functioning from a legal and corporate perspective. The CS will serve as a trusted advisor to senior management, directors, and stakeholders.

Key Responsibilities:

• Corporate Governance:
• Advise the board of directors on good governance practices and corporate governance matters.
• Ensure compliance with the Companies Act, SEBI regulations, and other applicable laws.
• Oversee the company’s corporate governance framework, including ensuring transparency and accountability.
• Maintain the company's legal and corporate records, including registers and minutes of meetings.
• Board Support and Management:
• Organize and attend board meetings, prepare agendas, circulate meeting materials, and take minutes.
• Facilitate communication between the board, management, and shareholders.
• Provide legal advice and support to the board on governance, compliance, and strategy matters.
• Coordinate board evaluations and ensure the timely submission of board reports and filings.
• Compliance & Regulatory Reporting:
• Ensure the company’s compliance with all corporate laws, regulations, and filing deadlines.
• File statutory returns with regulatory bodies (e.g., ROC, SEBI, RBI, etc.).
• Prepare and submit annual reports, financial disclosures, and other statutory documents.
• Monitor and manage regulatory changes and ensure timely implementation of necessary processes.
• Shareholder Relations:
• Oversee shareholder meetings, including Annual General Meetings (AGM), Extraordinary General Meetings (EGMs), and other corporate events.
• Manage shareholder communications, including notices, resolutions, and meeting outcomes.
• Ensure compliance with shareholder rights and regulatory disclosures.
• Secretarial Services:
• Ensure proper maintenance of statutory books and registers (e.g., shareholder register, director register).
• Assist in the incorporation and winding up of companies, if required.
• Coordinate with auditors and regulators for audits and other reviews.
• Legal & Contract Management:
• Review, draft, and negotiate corporate contracts and agreements (e.g., partnerships, mergers, acquisitions, etc.).
• Advise the management on legal risks, corporate law matters, and company policies.
• Oversee legal documentation, including incorporation of subsidiaries, joint ventures, and other entities.
• Corporate Actions & Mergers/Acquisitions:
• Assist in mergers, acquisitions, and restructuring activities, including legal compliance and documentation.
• Ensure timely filing of relevant documents with regulatory authorities during corporate actions.
• Advisory Role:
• Provide legal advice on matters related to corporate governance, shareholder agreements, company law, and statutory compliance.
• Monitor changes in laws and regulations that may affect the company and recommend necessary changes to policies and processes.

Qualifications & Skills:

• Educational Requirements:
• Qualified Company Secretary (CS) with membership in the Institute of Company Secretaries of India (ICSI) or equivalent certification (e.g., ICSA for the UK).
• A degree in Law (LLB) or an MBA in Corporate Governance is an added advantage.
• Experience:
• Minimum [X] years of post-qualification experience in company secretarial and legal functions.
• Prior experience in listed companies, public companies, or large organizations is highly desirable.
• Skills & Competencies:
• In-depth knowledge of company law, securities laws, and corporate governance standards.
• Expertise in legal and regulatory compliance and statutory filings.
• Proficiency in managing board meetings and legal documentation.
• Strong communication, negotiation, and interpersonal skills.
• Attention to detail, organization, and time management.
• Ability to work independently and manage multiple projects simultaneously.
• Proficient in MS Office, company secretarial software, and legal research tools.

Personal Attributes:

• Strong ethical values and commitment to maintaining confidentiality and professional integrity.
• Excellent analytical and problem-solving abilities.
• A proactive approach to staying updated with the latest legal and corporate governance trends.
• Strong leadership skills with the ability to influence key stakeholders.

Working Conditions:

• Full-time role, with the potential for extended hours around board meetings, AGMs, or year-end compliance activities

Key Competencies:

• Corporate Governance
• Legal Compliance
• Board & Shareholder Relations
• Regulatory Reporting
• Corporate Law
• Mergers & Acquisitions
• Risk Management

Contact 9789819872 / whats app 7845625777 hr@bnrinfra.com

Job Type: Full-time

Pay: ₹50,000.00 - ₹75,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Education:

• Doctorate (Preferred)

Experience:

• Secretarial work: 5 years (Required)
• Executive Assistant: 5 years (Required)
• Personal assistant: 5 years (Required)

License/Certification:

• Company Secretary (Required)
• ICSI (Preferred)

Work Location: In person