Assistant Control Wing ( Administration )

Job Title: Administrative Assistant (ICW)

About the Role:
We are seeking a dedicated and organized Administrative Assistant to support our team in daily operations, coordination, and office management. The ideal candidate will be proactive, detail-oriented, and capable of handling multiple responsibilities efficiently while ensuring smooth workflow across the office and project teams.

Key Duties & Responsibilities:

• Provide day-to-day administrative support, including printing, scanning, document handling, and obtaining approvals/signatures
• Assist with travel arrangements, hotel bookings and logistics for staff and project teams
• Support onboarding and offboarding processes, including coordination with IT, access permissions, bank accounts, insurance, and documentation
• Maintain office operations by organizing files, records, databases, and internal systems for efficiency
• Handle vendor and supplier communication and assist in procurement, purchase order (PO) creation, and follow-ups through systems like SAP Ariba and ERP.
• Track and manage office supplies, IT equipment, PPE, and other company assets
• Prepare and collate standard documents such as invoices, submittal letters, and delivery notes
• Coordinate meetings, events, and team schedules, including driver assignments and venue arrangements
• Raise and follow up on internal service requests to ensure timely resolution
• Proactively identify areas where additional support can enhance team efficiency

Required Skills & Qualifications:

• Hands-on experience with SAP Ariba and Enterprise Resource Planning (ERP) systems
• Strong organizational, multitasking, and communication skills
• Knowledge of procurement processes, PR/PO creation, and vendor coordination
• Experience in office administration, documentation, and record keeping
• Ability to handle travel, logistics, and operational support
• Proficient in Microsoft Office (Word, Excel, Outlook, CRMs)

Contact:

Interested candidates are requested to share their CVs at qalikhan1009@gmail.com

Job Types: Full-time, Contract
Contract length: 4 months

Pay: QAR5,500.00 - QAR6,000.00 per hour

Work Location: In person