Assistant Controller

Assistant Controller
Path to Controller

Company Overview
Critical Facilities Solutions (CFS) provides physical infrastructure services to data centers across the United States. We are a fast-growing organization with strong systems—anchored by NetSuite—and a commitment to financial accuracy, operational excellence, and data-driven decision-making.
Our primary office is in Allen, Texas, with the VP of Finance based in our United Kingdom offices.

Position Summary
The Assistant Controller is a hands-on financial leader responsible for producing timely, accurate monthly financial statements; ensuring strong internal controls; managing core accounting processes; and supporting budgeting, forecasting, and analysis across the business. This role reports to the VP of Finance to generate financials and accompanying reports and works with the Chairman for long-term strategic development. They are a critical member of senior management and support the CEO and his team with the information necessary to make optimal business decisions. There is a clear advancement path toward a Controller-level role as the business continues to scale. This position is a hands-on role that requires a disciplined, detail-oriented, proactive, and intellectually curious financial professional.

Key Responsibilities

• Financial Reporting & Month-End Close
  • Prepare timely, accurate monthly financial statements (P&L, balance sheet, cash flow).
  • Prepares with the junior accountant the monthly account reconciliations
  • Maintain the month-end close checklist and timeline.
  • Produce monthly management reporting packages and flag inconsistencies
  • Create and deliver commission reports
• General Ledger Management
  • Maintain the GL in NetSuite.
  • Prepare monthly reconciliations (cash, inventory, accruals, prepaid, liabilities, payroll, etc.).
  • Investigate variances and ensure GAAP compliance.
• Cost Accounting & Project Accounting
  • Monitor material, labor, and overhead costs through individual job reporting.
  • Ensure accurate project profitability reporting.
  • Perform margin analysis by customer, division, and business line.
• Cash & Working Capital Management
  • Reconcile bank accounts.
  • Prepare cash flow projections.
  • Oversee AR collections and AP payment cycles.
  • Ensure accuracy of inventory.
• AR / AP and Credit Card Oversight
  • Ensure accuracy of customer invoicing and vendor payments.
  • Monitor aging reports and resolve discrepancies.
  • Complete annual 1099-NEC filings.
  • Credit card program oversight and reconciliation using RAMP
• Inventory & Fixed Assets
  • Reconcile inventory balances.
  • Oversee physical counts.
  • Maintain fixed asset schedules and depreciation.
• Payroll & Commissions
  • Review payrolls for accuracy and consistency
  • Calculate quarterly commission reports in accordance with plans and project profitability
• Budgeting, Forecasting & Analysis
  • Assist in preparing annual budgets and quarterly forecasts.
  • Build revenue, margin, and expense models.
  • Support business leaders with analytical insights.
  • Document assumptions used to support the budget
• Regulatory & Compliance
  • Prepare sales/use tax returns across multiple jurisdictions.
  • Support external accountants with audit and tax filings.
  • Maintain compliance with payroll and benefits reporting.
• Systems & Process Improvement
  • Light NetSuite admin responsibilities
    • Adding/modifying user roles
    • Resetting passwords
    • Loading budgets
    • Maintaining import templates
    • Period closing management.
  • Improve accounting processes and internal controls.
  • Maintain documented procedures.
• Ad Hoc Responsibilities
  • Field leader requests
  • Cash forecasting updates
  • Issues with customers
  • Banking integrations
• Leadership & Collaboration
  • Mentor junior accounting staff.
  • Build strong cross-department relationships.
  • Support strategic decision-making with accurate financial insight.

Qualifications

• Bachelor’s degree in Accounting or Finance required.
• A CPA is a plus
• 5–8 years of progressive accounting experience.
• NetSuite experience preferred.
• Strong GAAP knowledge and advanced Excel skills.
• Ability to manage multiple priorities and meet deadlines.
• Desire to grow into a Controller role within 12–24 months.

Success Measures

• Month-end close completed timely and accurately.
• Reliable monthly reporting packages delivered.
• Strong AR/AP performance and cash forecasting accuracy.
• Clean audit results with minimal adjustments.
• Increasing ownership of financial operations.
• Flagged and implemented ways to improve processes

Growth Path to Controller

• As the company expands, this role will assume:
  • Leadership of internal controls.
  • Greater budgeting and analysis responsibility.
  • Contract review and operational performance involvement.
  • Increased analysis of results with recommendations for improvement
  • Analyzes the measurement of outcomes vs. performance or project goals
  • Developing KPI’s and determining methods of measurement
  • Keeping track of and reporting KPIs
  • Increased review of margins to find areas for improvement

This job description is not intended to be an exhaustive list of duties. Responsibilities may evolve with business needs.

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