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Assistant Controller
Assistant Controller, AVP
DEPARTMENT: Finance Department
REPORTS TO: CFO
SUPERVISES: Accounting, Purchasing
FLSA: Non Exempt STATUS: Part Time
EEO Classification: 1.2 First / Mid-Level Officials and Managers
JOB GRADE: 7
HOURS: Regular part-time hours
SUMMARY: Directs recordkeeping and accounting activities of Field and Main Bank using generally accepted accounting standards. Makes recommendations relating to budget preparation, profit forecasts, and operational changes as needed. Establishes, coordinates and maintains an accounting system that properly reflects the financial position of the bank and provides financial consolidation of branches and subsidiaries. Prepares and interprets financial reports to senior management. Maintains a position of trust and responsibility by keeping all customer and internal business confidential.
EDUCATION and EXPERIENCE:
- Bachelor’s degree from four-year institution plus additional lending, compliance and audit related training. Master’s degree in relevant field or CPA preferred.
- Minimum 5-7 years’ experience of bank experience or equivalent education in bank finance and accounting procedures and policies.
- Knowledge of economic and accounting principles and practices, the financial markets, banking, and the analysis and reporting of financial data.
- Experience with Jack Henry, CRM software, or financial planning software is a plus
- Proficient with Excel, Word, PowerPoint and Outlook
ESSENTIAL DUTIES and RESPONSIBILITIES:
- Administrates financial functions of the institution.
- Provides input on purchases and monitoring of the investment portfolio (including pledging).
- Works with management in developing budgets, profit plans, strategic plans, goals, and product development.
- Oversees the activities of the disbursement department, ensuring the accurate and timely processing of accounts payable, purchase orders, petty cash, employee expense reports, cash control, payroll processing, quarter and year-end payroll, and total corporate payroll tax compliance. Supervises the accounts payable function.
- Manages bank accruals and journal entries.
- Books activity on charged off loans or deposit accounts and employ.ee accounts.
- Maintains fixed asset and asset/liability management programs.
- Works with regulatory authorities, external accountants, auditors, and other departments to provide financial information and provide guidance.
- Performs accounting functions relative to the holding company, subsidiary, and the bank's non-profit.
- Distributes rate comparison rates.
- Oversees account reconciliations and balancing.
- Manages accounts and activity with Federal Home Loan Bank, Fed Reserve, and Correspondent banks.
- Prepares accounting entries for DOA Charge Offs, Loan Charge Offs, Repos and OREO.
- Responds to CFO as assigned, with accurate and timely work to facilitate financial needs.
- Provides assistance to CEO and/or President upon request.
KNOWLEDGE, SKILLS and ABILITIES:
- Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.
- Ability to multitask and work in a fast paced, ever-changing environment
- Strong customer relationship building abilities.
- Comprehensive knowledge of lending services and compliance.
- Problem Solving skills and ability to recognize and focus on critical issues, Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
- Previous supervisor experience
COMPETENCIES: To be successful in this position, an individual should possess and demonstrate the following competencies to perform the essential functions of this position.
- Computer Skills – Strong working knowledge of computer functions. Proficient in keyboarding. Ability to learn new technical skills and commitment to pursuing continuing education opportunities to advance technical skills.
- Initiative - Ability to determine a correct course of action based on knowledge, policies, and sound judgment. Takes proactive steps to accomplish tasks without specific direction. Seeks out and takes responsibility for additional work assessments. Seeks out new learning opportunities. Keeps supervisor informed of status of incomplete tasks. Ability to consistently make correct decisions based on sound judgment, job knowledge, job experience, and job training. Willingness to take responsibility for decisions. Keeps supervisor informed of decision and reason and base for the decision.
- Follow-Up - Completes assignments and tasks willingly, promptly, and efficiently. Responds with a sense of urgency to requests from customers, co-workers, and /or supervisor. Keeps supervisor informed of status of completed tasks.
- Communication Skills - Relates positively to customers, co-workers, and supervisors. Consistently keeps supervisor informed. Consistently demonstrates appropriate use of language expected in a professional work environment. Considerate and respectful of customers, co-workers, and supervisors by tone, volume, and mannerisms used in communicating. Expresses thoughts clearly and proficiently in written and oral form. Maintains confidentiality in all bank and customer related matters.
- Interpersonal Relationship Skills -Works well with co-workers, conveying thoughts and actions in a positive manner. Supports, accepts, and understands management and company directives, and works to help achieve individual, departmental, and company objectives and goals with positive behavior. Consistently displays a willingness to cooperate. Receptive to suggestions for improvement. Strong sense of business propriety and decorum. Interacts and communicates with individuals at all levels of the organization. Dependable, consistently at work and on time, follows instructions, responds to management directions, and solicits feedback to improve performance.
- Time Management - Consistently displays a sense of urgency in completing tasks and servicing customers’ needs. Maintains accuracy and quality of work, as quantity of work increases. Organizes, prioritizes, and plans work activities and use of time efficiently. Effectively prioritizes duties and develops a system that triggers action in own workflow. Possesses ability to realize urgent nature of tasks assigned. Effectively uses the proper resources to maintain an organized, neat, and efficient work environment necessary for completion of duties in a timely manner. Demonstrates accuracy and thoroughness, and monitors own work to ensure quality and quantity of work. Takes time to verify work and promptly correct errors. Maintains all the required and appropriate records necessary in the job.
- Adherence to Policies & Procedures - Understands the importance of adherence to bank policies in job related functions, employee, and banking issues. Maintains confidentiality of employee, customer, and bank information within and outside of the company. Actions and behaviors reflect positively on the company. Maintains highest level of honesty in handling customer, employee, and bank information.
ADA REQUIREMENTS: Work is performed in an open office setting; one must be able to concentrate and perform work in an area that will likely result in the interruptions of one's duties. Ability to lift items weighing up to 50 lbs.
This job may not be all-inclusive. Employees are expected to perform other duties as assigned or directed by management. Job descriptions and duties may be modified when deemed appropriate by management.
REV. 01/16/2026 JMB EOE/ Minorities/Women/Vets/Disabled
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