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Assistant Director of Research Administration
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Employment Type
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Company Location
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Salary
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Posting Information
Posting Number
PG194347EP
Internal Recruitment
No
Working Title
Assistant Director of Research Administration
Anticipated Hiring Range
Commensurate Upon Education and Experience
Work Schedule
Monday-Friday, 8am - 5pm, Flexible work arrangements, including virtual/hybrid work locations, may be available.
Job Location
Raleigh NC
Department
About the Department
The College of Sciences (COS) brings together the mathematical, physical, and biological sciences in a research-intensive environment that simultaneously values excellence in teaching and strong community engagement. The COS Research Office is the nucleus of research administration and support, providing a full suite of pre- and post-award services to enhance the research, teaching, administrative, and outreach functions of the College. Key office responsibilities include proposal development and submission, portfolio management, effort reporting, and responding to departmental and faculty post-award and other research administration needs. While working in this unit, you will be expected to foster a supportive and welcoming environment.
NC State promotes an integrated approach to problem solving that transforms lives and provides leadership for social, economic, and technological development across North Carolina and around the world. NC State’s land grant mission of teaching, research and service is dedicated to the service of North Carolina and its people. Applicants are encouraged to review the institution’s mission, vision and strategic plan, and consider how their background, interest and experience would enable them to support the university.
NC State promotes an integrated approach to problem solving that transforms lives and provides leadership for social, economic, and technological development across North Carolina and around the world. NC State’s land grant mission of teaching, research and service is dedicated to the service of North Carolina and its people. Applicants are encouraged to review the institution’s mission, vision and strategic plan, and consider how their background, interest and experience would enable them to support the university.
Wolfpack Perks and Benefits
As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.
What we offer:
- Medical, Dental, and Vision
- Flexible Spending Account
- Retirement Programs
- Disability Plans
- Life Insurance
- Accident Plan
- Paid Time Off and Other Leave Programs
- 12 Holidays Each Year
- Tuition and Academic Assistance
- And so much more!
Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.
Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.
Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.
Essential Job Duties
The Assistant Director of Research Administration (ADRA) is a leadership role within the College of Sciences responsible for overseeing and coordinating all post-award research administration activities across departments, centers, and clusters. In this role you will ensure consistency, efficiency, and compliance in post-award processes while supporting and training research administration staff. Additionally you will serve as a key liaison between COS departments, central university offices, external sponsors, and faculty researchers.
This role reports to the Director of Research Administration, with a dotted-line relationship to the Associate Dean for Research.
Key Responsibilities Include:
Key Responsibilities Include:
Leadership & Oversight
- Supervise Senior Research Accountants, Research Accountants, and Technicians.
- Provide strategic oversight of post-award operations across COS.
- Lead regular team meetings and foster collaboration with Department Business Officers.
- Develop and implement SOPs and best practices.
- Serve as Authorized Organizational Representative (AOR) for post-award activities.
Post-Award Portfolio Management
- Conduct monthly reviews of the CRO portfolio using internal systems (Airtable, Zendesk, WRS).
- Monitor financial compliance and audit risks.
- Ensure timely processing of summer salary, release time, PCard approvals, payroll actions, and other financial transactions.
- Coordinate smooth transitions from pre- to post-award activities.
Reporting & Faculty Support
- Oversee tracking and submission of Research Performance Progress Reports (RPPRs).
- Ensure monthly financial reconciliation reports are delivered to PIs.
- Meet with faculty to review portfolios and address questions.
Training & Performance Management
- Lead onboarding and ongoing training for post-award team members.
- Conduct performance reviews and manage improvement plans.
- Foster a team-oriented, service-driven culture.
Liaison & Representation
- Represent COS Research Administration at university-level meetings and events.
Other Responsibilities
N/A
Qualifications
Minimum Education and Experience
Require post-baccalaureate credentials or a bachelor’s degree plus alternative or equivalent professional training and experience may be substituted for the advanced degree on an exceptional basis.
Other Required Qualifications
- Experience in research administration, accounting, compliance, or financial oversight within an academic, research, or similarly complex organization.
- Direct involvement working with or supporting federal sponsors (e.g., NIH, NSF) and familiarity with sponsor-specific regulations and requirements.
- Demonstrated leadership, team-management, and staff-guidance competencies in complex administrative environments.
- Problem-solving, analytical, and independent decision-making skills.
- Ability to clearly and professionally conveys complex research administration information to faculty, staff, central offices, and sponsors, fostering shared understanding, coordinated action, and a customer-focused approach.
- Effectively manages multiple priorities and projects in fast-paced, high-volume environments while maintaining accuracy, attention to detail, and professional composure.
Preferred Qualifications
- 5+ years of research administration experience with strong grant financial management.
- 2+ years of managerial experience.
- Demonstrated ability to provide excellent customer service and engage with faculty, staff, and stakeholders across campus.
- Familiarity with NC State systems (PINS, RED, WRS) or similar university research platforms, and proficiency with Microsoft Office, Google Suite, or similar tools.
- Skill in developing, documenting, and implementing efficient procedures and standard operating processes.
Required License(s) or Certification(s)
N/A
Valid NC Driver's License required
No
Commercial Driver's License required
No
Recruitment Dates and Special Instructions
Job Open Date
11/19/2025
Anticipated Close Date
Open Until Filled
Special Instructions to Applicants
Please include a cover letter, resume and contact information for at least three professional references.
Position Details
Position Number
00108902
Position Type
EPS/SAAO
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.0
Appointment
12 Month Recurring
Mandatory Designation - Adverse Weather
Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events
Non Mandatory - Emergency Event
Department ID
170501 - College of Sciences Research
EEO
NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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