Assistant Director of Stewardship - Gies College of Business - Advancement

Assistant Director of Stewardship - Gies College of Business - Advancement

Job Summary

This position will contribute to the activities of the Gies Advancement Stewardship team to support the strategic priorities of the unit and the college. The Assistant Director of Stewardship will focus on the acknowledgement and fund management of endowed and current use funds and executing donor events to help foster and sustain long-term, meaningful relations with Gies. This position will also support research and data management.

Duties & Responsibilities

• Acknowledgement and Fund Management
  
  
  • Oversee the acknowledgement process to ensure timely, accurate and appropriate recognition of all gifts.
  • Collaborate with the college business office to manage gift and endowment funds to ensure donor intent is respected and college needs are met.
  • Participate in systematic comprehensive fund review with college business office to monitor funds more effectively to ensure proper utilization.
  • Collaborate with Advancement leadership and stewardship team in developing best practices for stewardship fund management.
  • Manage the pledge payment review and serve as primary point of contact for the University of Illinois pledge audit.
  • Manage gift tracking of key fundraising campaigns and fundraising challenges, including capital campaigns, donor matching challenges, etc.
  • Coordinate with Senior Director of Advancement Operations and college budget team on comprehensive annual gift fund reviews. donor intent reviews, missing governing documents, etc.
  • Serve as a resource for gift officers regarding gift fund utilization. Collaborate with the Senior Director of Advancement Operations and gift officers on execution of strategy related to funds that are difficult to spend.
  • In coordination with the Senior Director of Advancement Operations, provide annual stewardship reports to key high-profile donors.
  • Serve as a liaison to the college’s financial operations team regarding the initiation of new UIF funds, endowment reinvestments, and other relevant processes related to gift fund management.


• Donor Fund Stewardship Point of Contact
  
  
  • Serve as the stewardship point of contact for scholarship funds, fund creation, fund management and assist with the college scholarship process.
  • Key contributor to the Gies Scholarship Module – problem solving and process and system improvements.
  • Lead the scholarship stewardship process, including the production of over 500 student profiles.
  • Assist with donor events and activities as needed.


• Data Reporting and Research
  
  
  • Collaborate with the Senior Data Specialist on research and strategic list generation in support advancement activities.
  • Analyze data to provide insights on stewardship and fundraising activities.
  
  
• Data and Database Management
  
  
  • Assist with maintaining and updating the donor database and records.
  • Assist with maintaining and updating Gies scholarship data in coordination with appropriate college units.
  • Assist with maintaining and updating Gies faculty support data in coordination with the appropriate college units.
  • Manage the pledge report process to ensure accurate pledge maintenance and reporting.

Specialty Factors

Bachelor’s degree.
A total of two (2) years (24 months) in education, training and/or work experience in advancement, donor relations, stewardship, data analytics, communication, donor fund management, financial aid, or other related experience

Preferred Qualifications

Bachelor's degree in Business or related field.
Experience in university advancement and donor relations. Experience working in a higher education environment.

Knowledge, Skills and Abilities

• Knowledge of Gies College of Business at Illinois. Demonstrated excellent oral and written communication skills and interpersonal skills. The ability to collect and analyze information and problem-solve. Demonstrated ability to work in a professional and collegial manner with supervisors, peers, and donors/constituents.

Appointment Information

This is a 100% full-time Civil Service 5002 - Program Coordinator position, appointed on a 12-month basis. The expected start date is as soon as possible after the search close date. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. The budgeted salary range for the position is $60,000 to $65,000.
Hybrid work options may be available for this position, with the ability to be on-site as needed.
Sponsorship for work authorization is not available for this position.

For more information about Gies Business, visit https://inside.giesbusiness.illinois.edu/work-at-gies.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on November 6, 2025. Apply for this position using the Apply Now button at the top or bottom of this posting, and upload your cover letter, resume (months and years of employment must be included), and names/contact information for three professional references. Please remember to include specific information on how you meet the qualifications of the position in your resume, including all relevant experience. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact rgoben@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois offers a very competitive benefits portfolio, depending on the position. Click for a complete list of Employee Benefits.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.

Requisition ID: 1031328
Job Category: Professional and Administrative
Apply at: https://jobs.illinois.edu