Assistant Fleet/Surplus Manager

Position Summary

Direct, manage, supervise, and coordinate assigned programs and activities within the Fleet Division including fleet maintenance, fuel, surplus, utilization, vehicle replacement, and Albuquerque Police Department (APD) Fleet administration; coordinate assigned activities with other divisions and outside agencies; provide services city-wide. Provide highly responsible and complex administrative support to the City Fleet/Warehouse Manager within the General Services Department.

Job descriptions are intended to present a general list of tasks/duties performed by employees within this job classification. Job Descriptions are not intended to reflect all duties performed within the job.

Essential And Supplemental Functions

ESSENTIAL FUNCTIONS: Essentialfunctions may include, but are not limited to the functions listed below. Mustbe able to perform the essential functions of the job with or without areasonable accommodation.

• Assume management responsibility for assigned services and activities of the Fleet Division; to include fuel, surplus services, fleet maintenance, review of fleet specifications for PD, the General Services Department and other city departments;
• Coordinate and participate in the development and implementation of sustainability and GSD vehicle utilization goals, objectives, policies and priorities for assigned programs; recommend and administer policies and procedures.
• Monitor and evaluate the efficiency and effectiveness of service delivery methods for the replacement of General Services Department managed vehicles equipment and procedures; recommend, within departmental policy, appropriate service and staffing levels utilizing GSD productivity rates and work flow analysis.
• Direct, coordinate and review the work plan for assigned staff; assign work activities, projects and programs; review and evaluate work products, methods and procedures; meet with staff to identify and resolve problems.
• May select, train, motivate and evaluate assigned personnel; provide or coordinate GSD ASE staff training program; work with employees to correct deficiencies; implement discipline and termination procedures.
• Participate in the development and implementation of preventive maintenance, fuel operations, vehicle utilization, replacement and surplus programs for in assigned area of responsibility for City fleet vehicles and equipment; ensure the safe operation of fleet equipment.
• Maintain oversight of the parts contracted service agreement for fleet maintenance and repair; fuel site repair, contact vendors, negotiate contracts and order parts as needed.
• Oversee the operation of various fuel sites, city-wide surplus site, maintenance and repair shops and assigned employees throughout the City.
• Provide oversight on the major functional areas of maintenance City-wide Surplus, vehicle utilization, Police Fleet Administration, vehicle replacement, monthly internal billing, parts; acquisition; provide insights and updates to City Fleet/Warehouse Manager.
• Participate in meetings with the Fleet Review Committee, Surplus Liaison Team, City internal departments, and Albuquerque Police Department customers; identify problems within the Fleet Division; respond to complaints, inquiries and requests for information.
• Analyze the dependability and operational efficiency of the City's fleet equipment and vehicles, to include Police; recommend the acquisition of new equipment as necessary.
• Participate in the development and administration of the division's annual allocation for Fleet services, City-wide vehicle replacement, and City-wide surplus budget; participate in the forecast of funds needed for staffing, equipment, materials and supplies; monitor and approve expenditures; implement adjustments.
• Serve as the liaison for the Fleet Division with other City departments, divisions and outside agencies; negotiate and resolve sensitive and controversial issues.
• Serve as staff on a variety of sustainability committees; prepare and present staff reports and other necessary correspondence.
  
  

Supplemental Functions

• Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of fleet management and fleet fueling, surplus programs, and fleet asset management systems.
• Respond to and resolve difficult and sensitive customer inquiries and complaints.
• Ensure adherence to safe work practices and procedures.
• Perform related duties and responsibilities as required.
  
  

Minimum Education, Experience And Additional Requirements

Education and experience directly related to the minimum requirements below may be interchangeable on a year for year basis.

Bachelors degree from an accredited college or university in business administration; and

Seven (7) years managerial fleet maintenance and operations management experience; and

To include four (4) years supervisory experience

Additional Requirements

Possession of a valid New Mexico Driver's License, or the ability to obtain by date of hire.

Possession of a City Operator's Permit (COP) within 6 months from date of hire.

Working Conditions

Environmental

Office and garage environment; exposure to dust, grease, noise; computer screens.

Physical

Essential and supplemental functions may require maintaining physical condition necessary for sitting, standing, or walking for prolonged periods.